What are the responsibilities and job description for the Reimbursement Coordinator position at Vanguard Group Staffing, Inc.?
Temporary Operations Specialist - New York, NY (Possible Temporary to Direct Hire)
Fully On-Site, 9am to 5pm, Monday through Friday
Responsibilities
- Implement standard operating procedures (SOPs) to ensure consistency and efficiency across all departmental operations.
- Handling receipts submitted for reimbursement. Such as receipts for Hotels, Gas, Travel Expenses, etc.
- Coordinate logistics for tuition reimbursement receipts and processing. (Receiving and processing invoices from vendors and other colleges).
- Prepare and execute contracts with other colleges and vendors.
- Resolve inquiries related to invoices, payments for College Admissions team and other partner colleges.
- Analyze data and make recommendations to enhance efficiency and support.
- Coordinate tasks and administer resources to ensure daily operations run smoothly
- Execute operational processes and procedures to enhance workflow, ensuring compliance with laws, regulations, and policies
- Identify and solve operational issues as they arise
- Prepare reports to update cross-divisional leadership on performance and progress
- Oversee inventory and supplies, ensuring resources are available when needed
- Maintain records and perform regular data analysis to support decision-making
- Troubleshoot issues and follow through on resolutions
- Perform additional duties and projects assigned by management.
Qualifications
- Bachelor's degree in Business, Business Administration, or a related field.
- Minimum of 3 years of experience in operations.
- Strong organizational skills, with the ability to coordinate multiple tasks and prioritize competing demands.
- Experience designing and implementing operational procedures, with a focus on efficiency and compliance.
- Problem-solving mindset, with proven ability to identify issues and oversee effective solutions.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software for data analysis/visualization and reporting.
- Strong communication and reporting skills, with the ability to translate complex data into clear insights.
- Ability to work independently and collaboratively within a team-oriented environment.
Salary : $25 - $35
