Maintenance Dept Clerk - Inventory/Parts/Purchasing

Clerk-Maintenance Dept - Inventory/Parts/Purchasing

Full-time/Hourly/non-exempt position; pay rate: $16 - $17 per hour, DOE

Vanguard Resources Inc. VRI, an Industry Leader in Facilities Management, providing maintenance, housekeeping, dietary, security, grounds keeping, & other services, celebrating 28 years in operation, still family-owned & operated, is actively recruiting for an hourly, non-exempt, full-time Maintenance Dept Clerk - Inventory/Parts/Purchasing to assist and support our team with maintenance parts, ordering and delivering activities, purchasing/invoicing/researching/parts, inventory, and work orders, as well as other task/projects at our Client facility, located on the far west side of San Antonio, Texas.

The Maintenance Dept Clerk - Inventory/Parts/Purchasing will order and receive/issues parts and supplies and organize and maintains inventory records for all parts stock, ensuring the stock level does not fall below minimum levels. This position also maintains a computer database of all part numbers and enters information such as manufacturer, will communicate with suppliers and maintenance departments regarding order status, delivery times and shipping information.

Come join a dynamic team, working on a beautiful Campus, at Blue Skies Of Texas at the EAST CAMPUS: 4917 Ravenswood Dr, San Antonio, TX 78227. Apply now for the potential opportunity to join one of the most premier senior living campuses in the country!

The Maintenance Dept Clerk - Inventory/Parts/Purchasing will be paid depending on skills & prior experience. The Maintenance Dept Clerk - Inventory/Parts/Purchasing normal Work Schedule: Monday – Friday; Day shift: 8:00 a.m. - 4:30 p.m.

The ideal Maintenance Dept Clerk - Inventory/Parts/Purchasing candidate must be able to work successfully within a team environment, possess excellent communication skills, must be customer-focused & friendly; must be willing to learn, take on new tasks and be a self-starter. The Maintenance Dept Clerk - Inventory/Parts/Purchasing must possess excellent customer service skills, a delightful telephone presence, display high-level of attention to detail, and preferably have exposure/experience in invoice processing/purchasing.

VRI is accepting resumes for LOCAL candidates only, as relocation assistance is not budgeted for this position.

IMPORTANT: selected candidate MUST be able to pass a pre-employment drug screen & criminal background check, and conduct pre-employment health screenings required to work in a hospital setting.

Maintenance Dept Clerk - Inventory/Parts/Purchasing eligibility to participate in VRI benefit programs:

• Robust Paid Time Off PTO program,
  • If PTO goes unused – PTO ‘cash-out’ options available after 1 year of service per policy
• 401k retirement program, with Employer Matching
• Medical, Dental, Vision insurance
  • If enrolled:
    • Virtual Doctor via secure App
• Long & Short-Term Disability programs available
• Availability for employee paid ancillary benefits, via payroll deduction
• Basic Life Insurance paid; option for additional Life Insurance on self & dependents
• Certifications and other Training & Development programs
• Education/Tuition Reimbursement

Maintenance Dept Clerk - Inventory/Parts/Purchasing Job "Summary", includes, includes but is not limited to the following:

Clerk-Maintenance Dept performs & coordinates a variety of duties for our maintenance team leadership & technicians assisting on work order calls, work order capture in the computer; providing overall light clerical assistance to the entire Maintenance & Engineering Department.

• Ordering maintenance parts on a day to day basis when needed
• When part comes into shop, verify that the part is the correct part
• Maintain inventory list – a parts order list as parts are ordered, scheduled, and completed
• Updating others on status of parts
• Communicate with techs when needed
• Making sure the warranty part is returned to the warranty processing person
• Assist facilities team in filling the day to day restock requests from the service techs
• Pull requested parts for technicians
• Sort and stock parts receivables
• Enter and retrieve data from computer system
• Stock and audit inventory on a daily basis
• Fulfill orders from inventory
• Maintain clean and organized workspace
• Work order system 'reporting', as needed
• Any maintenance team regulatory documentation/reporting, as needed
• May assist leadership team with other clerical functions, as needed
• Will be expected to be reliable, dependable, professional and efficient in their work
• May be required to cross train on Office Manager’s duties, as possible back-up, if needed
• Maintains compliance with Vanguard Resources’ standards of operation & adheres to Vanguard Resources’ Conduct Policy at all times.
• All other duties and projects as assigned by VRI management

EOE: Vanguard Resources is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.

Maintenance Dept Clerk - Inventory/Parts/Purchasing Qualifications/Requirements:

• Cleared Background Check, Drug Screen & Motor/Driving report REQUIRED
• Flu shot is REQUIRED medical exemption may be submitted for approval
• Position requires high school diploma or general education degree/GED
• Minimum of 1 years' experience in an administrative/office support/clerical role preferably
• Exposure working within a maintenance department or around maintenance work/work orders is a PLUS
• Exposure/experience in invoice processing/purchasing is PREFERRED
• Working knowledge using MS Office computer programs is REQUIRED
• Detail-oriented is a MUST!
• Ability to multi-task, with frequent interruptions, is a MUST
• Prefer someone with ability to follow instructions, follow-up routinely on open action items & possess desire to own and/or improve assigned work and responsibilities.
• MUST be flexible & adaptable to change