Assistant to the President

Vanguard Skin Specialists is a dermatology and plastic surgery practice serving communities in southern Colorado. Our mission is to make a positive impact on our patients, our community, and our world. This mission drives everything we do from opening offices in underserved areas to sponsoring humanitarian projects to volunteering locally and abroad.

The Assistant to the President provides high-level administrative and organizational support to ensure the President’s effectiveness in leading the healthcare organization and other organizations. This role requires exceptional professionalism, proactive problem-solving, and the ability to manage multiple priorities. Beyond Vanguard, President is also involved in leading and volunteering with faith-based organizations, so this role will provide support in those areas as well.

Duties and Responsibilities

1. Administrative Support

• Manage and optimize the President’s calendar, including scheduling meetings, resolving conflicts, and prioritizing appointments.
• Prepare and coordinate meeting agendas, minutes, and follow-up action items.
• Manage President’s to do list, keeping him on track with deadlines and follow ups.
• Assist with correspondence, including emails, phone calls, and letters, ensuring timely and accurate communication.

2. Communication and Liaison

• Serve as a point of contact between the President and internal/external stakeholders, maintaining professionalism and confidentiality.
• Relay messages, coordinate communications, and follow up on behalf of supervisor to ensure seamless operations and strong collaboration.
• Build strong relationships with leadership, staff, and external partners to facilitate effective collaboration.
• Help maintain directory of physician and community contacts, filling gaps and ensuring it is up to date.
• Coordinate and send thank you gifts.

3. Content Development and Speech Preparation

• Assist in drafting, editing, and reviewing blogs, articles, and thought leadership pieces for internal and external audiences.
• Conduct research to support content development, ensuring materials are well-informed and aligned with industry trends.
• Prepare drafts of speeches, presentations, and talking points for events, conferences, and stakeholder meetings.
• Collaborate with the marketing and communications team to ensure the President’s messaging is consistent across all platforms.
• Create and improve PowerPoint presentations that align with brand guidelines.

4. Social Media

• Manage social media accounts.
• Assist and troubleshoot with technology needs.

5. Meeting and Event Management

• Plan and/or coordinate meetings and events at President’s request.
• Anticipate supervisor’s needs for meetings and presentations, ensuring all necessary documents, data, and visuals are prepared in advance.
• Attend meetings as requested to take notes and track actionable items.

6. Travel and Logistics Coordination

• Organize travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Anticipate travel-related needs, such as briefing materials, contingency planning, and time zone adjustments.

7. Project and Task Management

• Assist in the execution of strategic initiatives by tracking deadlines, progress, and deliverables.
• Conduct research and prepare reports, presentations, and summaries for review.
• Coordinate special projects as directed, ensuring timely and successful outcomes. This may include community outreach, market research, and other projects.

8. Confidentiality and Professionalism

• Handle sensitive information with discretion and ensure compliance with organizational and legal confidentiality standards.
• Represent the President and the organization in a professional and positive manner at all times.

Targets & Outcomes

Supervisor satisfaction with administrative, operational, and content development support.

• Accuracy and timeliness of deliverables, including correspondence materials.
• Effectiveness in managing the schedule, priorities, and communication needs.
• Successful execution of events and special projects.
• Quality and timeliness of content, including blogs, speeches, and presentations.

360 Reviews will also be considered.

Education and Experience

• Bachelor’s degree.
• At least 2 years of prior, relevant work experience preferred.

Skills and Competencies

• Exceptional organizational and time-management skills, with a focus on attention to detail.
• Strong written and verbal communication skills, with the ability to draft professional correspondence, blogs, and presentations. Impeccable grammar and spelling required.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with content creation tools and project management software.
• Ability to anticipate needs, take initiative, and prioritize effectively.
• Strong interpersonal skills, with the ability to build relationships across all levels of the organization.
• Ability to work independently and solve problems. Highly motivated, self-starter, hard working.
• Strong organizational skills with perfectionist tendencies and meticulous attention to detail.
• Ability to work efficiently, meet deadlines and juggle multiple tasks.
• Strong interpersonal skills. Interact with others with a high degree of professionalism and integrity.

Personal Attributes

• High level of professionalism, discretion, and integrity.
• Proactive and resourceful, with a solutions-oriented mindset.
• Flexible and adaptable to changing priorities and requirements.
• Calm under pressure, with excellent problem-solving abilities.

Schedule

• Hours: Full-time, 40-45 hours per week; certain weeks may require more hours due to deadlines, projects, and events. Extended hours, evenings, weekends, as needed.
• Location: HQ and Briargate office

Compensation & Benefits

This position is a combination of base salary and annual bonus. Compensation range is $50,000 to $65,000 depending on prior relevant work experience.

Paid time off and other benefits are in accordance with Vanguard’s benefits policy.

Physical Working Conditions

• Must be able to sit, stand, and/or walk for up to 10 hours/day
• Must be able to lift up to 25-50 pounds.
• Must be on site in busy medical settings with diverse groups of people.
• Be able to communicate accurately, effectively and frequently both verbally and in written format.
• Can identify color on the computer and software used.
• Must be able to drive to multiple locations.

Offers for employment will be contingent on successful pre-employment screening for this position. The screenings will include a background check, drug screen, employment and education or licensure/certification verification, and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Vanguard Skin Specialists is a privately-owned medical practice that seeks to glorify God by serving patients and the community with humility, integrity, and excellence. Vanguard’s mission is to make a positive impact on our patients, our community, and our world. As a faith-driven organization, Vanguard will support and undertake initiatives and endeavors that support and further Vanguard’s stated purpose, mission, and values.

Vanguard Skin Specialists strives to be a workplace of choice for professionals who see medicine as a calling. We value employees (referred to as “team members”) who come from all walks of life and religious backgrounds. Team members are not required to share or practice the founders’ religious beliefs and have the right to excuse themselves from any function which compromises their own religious convictions. Any experience of distress or felt discrimination must be reported to HR or a direct supervisor immediately.

Vanguard Skin Specialists is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.