What are the responsibilities and job description for the Billing Manager position at Vanguard Staffing?
Our client, a law firm representing top technology companies, is seeking an experienced Billing Manager to lead and oversee their billing operations, providing both practical and strategic guidance for the team’s growth and success. This role is essential for ensuring accurate, timely, and efficient billing processes, while collaborating with attorneys, finance teams, and clients to maintain compliance with client requirements and firm policies. The ideal candidate will have experience in legal billing, exceptional attention to detail, and the ability to manage complex billing matters.
Responsibilities:
- Lead and coordinate the firms billing department to ensure timely, accurate, and efficient billing operations.
- Oversee the entire billing process, including invoice preparation, review, submission, accruals, and collections.
- Manage the e-billing process, ensuring adherence to client guidelines and resolving any billing disputes.
- Collaborate with attorneys, legal assistants, and finance teams to ensure accurate time entry and necessary billing adjustments.
- Update and maintain billing guidelines to align with industry standards and client requirements.
- Investigate and resolve any billing discrepancies or errors.
- Identify and implement process improvements to increase efficiency within billing function.
- Monitor accounts receivable, follow up on overdue invoices, and work with the finance team on collections.
- Prepare financial reports related to billing, revenue, and outstanding receivables for leadership review.
- Stay current with legal industry billing practices, software, and compliance requirements.
Qualifications & Experience
- 6 years of experience in legal billing, preferably within a law firm environment.
- Proficiency in legal billing software (e.g., Elite 3E, Aderant, BillBlast, or similar platforms).
- Strong understanding of e-billing systems and client-specific billing guidelines.
- Excellent communication skills and the ability to collaborate effectively across departs.
- Exceptional attention to detail, problem-solving abilities, and experience managing multiple deadlines.
- Knowledge of financial reporting and accounts receivable process.
Preferred Qualifications
- Experience with LEDES billing format and alternative fee arrangements (AFAs).
- Familiarity with ABA billing codes and compliance standards.
- Prior management experience.
Salary : $100,000 - $140,000
