Administrative CoordinatorSocial & Behavioral Sciences(opens in new window/tab)

Vanguard University

POSITION SUMMARY: The Administrative Coordinator provides a broad range of support services to the undergraduate departments of History & Political Science, Psychology, and Sociology & Criminal Justice. The person in this position is the primary liaison for staff, faculty, student, and external constituencies, and works closely with department chairs and is under the supervision of the Dean of the College of Arts and Sciences.

Essential Functions

• Serves as primary liaison for staff, faculty, student, and external constituencies by facilitating quality communication that creates a welcoming and collaborative work environment.
• Plans, organizes, and facilitates meetings and special events while maintaining the principal calendar for the academic units.
• Processes, tracks, and monitors business expenditures, purchase orders, invoices, reimbursements, and performs other accounting activities.
• Assists department chairs with course schedule planning, catalog, academic plans, and other administrative processes.
• Provides support in the recruitment, selection, and onboarding processes for resident faculty, adjunct faculty, and student workers.
• Oversees data management through the obtaining and tracking of key metrics, including enrollment, retention, courses, syllabi, alumni, and student satisfaction survey results.
• Monitors, inventories, and maintains academic department physical resources.
• Provides administrative support to clubs, honor societies, volunteer boards, and committees connected to the academic departments.
• Maintains various communication platforms, such as Canvas, SharePoint, Teams and the academic units' microsite in alignment with the university's marketing brand guidelines.
• Carries out administrative support duties, including managing telephone and electronic communications, engaging with visitors, and other office activities such as filing, ordering supplies and materials, monitoring textbook purchases, and taking meeting minutes.
• Assist department chairs with forms (e.g., adjunct faculty hiring, faculty workload).
  
  

Minimum Qualifications

• Vibrant belief in Jesus Christ with ample evidence of personal discipleship.
• Education: B.A. degree.
• 2 years of administrative support experience.
• Alignment with and enthusiastic embrace of the mission, principles, and philosophies of Vanguard University and a lifestyle in consonance with its values. Ability to sign and align with the statement of faith of Vanguard University.
• Project management and organizational skills.
• Computer literacy and proficiency on the Microsoft Office Suite.
• Demonstrated commitment as a team player to support and collaborate with leadership and faculty colleagues, as well as the initiative and ability to work independently.
• Excellent communication and interpersonal skills that will result in effective collaboration with faculty and key campus stakeholders. Healthy self-awareness and high levels of emotional intelligence.
• Regular participation in worship and service within a local church community.
  
  

Salary

Full-time position, 11-month position. $28.00 to $31.00 (Hourly)

Placement within the salary range is commensurate upon education and experience. Posted salary range reflects anticipated hiring scale for the position. Vanguard University also offers a very competitive and generous benefits package.

To apply, please visit: https://recruiting.myapps.paychex.com/appone/MainInfoReq.asp?R_ID=6764213

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