Human Resources Assistant

Job Title: Human Resources (HR) Assistant

Location: Universal City, CA

Duration: 12 Months

Job Description:

• The Human Resources Assistants partners with HR Managers and management team in administrating and tracking the attendance and cash handling policies for all our Team Members in the Client.
• This position would also be responsible for processing leave of absence, employee’s life-cycle transactions and various other HR administrative functions.

ESSENTIAL RESPONSIBILITIES

• Process, track and manage attendance and cash handling (variance) discipline by drafting employee discipline letters and incident reports for managers to administer.
• Attend weekly communication meetings with HR Manager and respective management team to review Team Members attendance/variance record to verify if discipline is warranted.
• Working alongside HR Manager to ensure all attendance issues are resolved and escalated if/when necessary with interpreting union contract language for consistency. Provide entry gate swiping activity information as needed.
• Responsible for uploading/filing Team Member documents.
• Provides general HR information to employee questions.
• Perform other duties as assigned

QUALIFICATIONS/REQUIREMENTS

• High School diploma
• Highly proficient with Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Flexibility with their schedule with availability to work on weekends, holidays and nights as required
• Familiar with the Timekeeper system

DESIRED CHARACTERISTICS

• Bachelor’s degree from a four-year college or university in Human Resources, Business, Communication or related field is highly preferred
• Professional and personable with the ability to exercise sound judgment when dealing with sensitive and confidential matters
• Demonstrated ability to drive processes and to deliver high quality HR services
• Experience in both non-union and union/represented environments in retail or hospitality industry preferred
• Flexibility and adaptability in a fast-paced, constantly changing environment
• Ability to prioritize effectively, think independently and problem solve to ensure all projects are completed in an effective and timely manner
• Ability to work with others and collaborate across the organization to achieve goals
• Self-starter, motivated and proactive
• Strong organization skills, detail oriented, and ability to handle multiple tasks and assignments
• Excellent verbal and written communication
• Ideal candidate demonstrates accountability, thinks critically and demonstrates courage when presenting ideas
• Can easily multi task and manage multiple projects