Payroll Benefits Administrator

Company Overview:

Vantem Global Inc is a forward-thinking fully integrated real estate development and investment company that leverages modular construction and proprietary technology to develop affordable, energy-efficient single family, multi-family, and senior living developments. Vantem’s next-gen modular technology allows us to deliver high-quality, sustainable, and cost-effective homes with the aesthetic appeal of traditional construction. Backed by strong investors, Vantem is currently active in the Southeastern US, with plans to expand nationally.

Position Overview:

The Payroll and Benefits Administrator will play a critical role in ensuring accurate and timely payroll processing and benefits administration for our employees. This individual will be responsible for processing payroll, managing benefits programs, ensuring compliance with all federal, state, and local regulations, and providing support to employees with payroll and benefits-related inquiries. This role requires strong attention to detail, excellent organizational skills, and a deep understanding of payroll systems, benefits programs, and relevant labor laws.

Key Responsibilities:

Payroll Administration

• Process weekly and semi-monthly payroll accurately and on time.
• Ensure all employee hours, bonuses, overtime, and deductions are correctly recorded and processed.
• Address and resolve employee inquiries related to payroll, taxes, and deductions.
• Maintain accurate and organized payroll records and generate reports as required.
• Ensure compliance with federal, state, and local payroll laws and tax regulations.
• Reconcile payroll discrepancies and process corrections when necessary.

Benefits Administration

• Administer employee benefits programs, including health insurance, retirement plans, paid time off, and other perks.
• Assist employees with benefits enrollment, changes, and questions.
• Maintain benefits enrollment data and ensure benefits deductions are accurately applied in payroll.
• Ensure compliance with applicable laws and regulations related to benefits (COBRA, ACA, FMLA, etc.).
• Act as a liaison between employees and benefits providers, resolving issues and ensuring positive employee experiences.
• Reporting & Compliance
• Prepare and submit payroll tax filings at the federal, state, and local levels.
• Coordinate with external vendors and auditors for benefits plan audits and filings.
• Stay current on payroll and benefits legislation changes and recommend updates to policies and processes as needed.
• Generate and distribute payroll and benefits reports to leadership.
• Assist with year-end payroll processing, including preparing W-2s, 1099s, and other tax documents.

Employee Support

• Serve as the first point of contact for payroll and benefits-related inquiries.
• Educate employees on benefits options, payroll processes, and relevant policies.
• Support onboarding processes, ensuring new hires understand payroll procedures and benefits options.

Process Improvement

• Identify opportunities to enhance payroll and benefits processes, improving efficiency and employee experience.
• Collaborate with HR and Finance teams to streamline processes and improve data accuracy.

Qualifications:

• Proven experience as a Payroll and Benefits Administrator or in a similar role.
• Strong knowledge of payroll software platforms (e.g., ADP, Paychex, or similar).
• Familiarity with benefits administration systems and related laws (FMLA, COBRA, ACA).
• In-depth knowledge of federal and state payroll and tax regulations.
• Excellent communication and interpersonal skills to support employees and liaise with vendors.
• Strong attention to detail, organizational skills, and ability to manage sensitive data confidentially.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Certification in Payroll (e.g., CPP - Certified Payroll Professional) or Benefits (e.g., CEBS - Certified Employee Benefit Specialist) is a plus.