Administrative Support/Office Manager

Founded in 1987, Vanwin Coatings is a Chesapeake, Virginia based company that specializes in Industrial Marine, MIL-Spec Coatings, and Powder Coating Services. We pride ourselves in delivering quality solutions for our customers safely and with integrity.

As a growing company with a collaborative and dynamic work environment, Vanwin Coatings is seeking a highly skilled individual to add to our Administration Team. A successful candidate will excel in these essential areas:

Duties

• Manage subcontract agreements and subcontractor payments.
• Manage and track accounts payable, accounts receivable, vendor, and customer profiles.
• Manage payroll forms (I-9's/W-4's), taxes, salaries, wages, vacation, sick leave, and wage garnishments.
• Review Timesheets, weekly job reports, and leave requests.
• Manage and process weekly payroll items- insurance, benefit deductions, travel and expense reimbursements.
• Create, track, and close purchase orders and vendor agreements.
• Manage and track internal assets and equipment within the company.
• General office duties, to include but not limited to (phones, filing, copying, scanning, faxing, etc.
• Support the logistics and coordination of materials, labor, and equipment for projects.
• Support information and documentation requests on new and existing projects.
• Support and track Base Employee Access & Security
• Ensure strict security, integrity and confidentiality of data
• Practice sound procedures for record keeping.
• Support adherence to workplace policies and procedures.
• Ensure filing systems are maintained and current
• Manage office supply acquisitions
• Assists in vendor management and outsourcing oversight
• Performs other duties as assigned

Education and Requirements

• At least 3 years of administration experience, with a strong focus on bookkeeping and payroll.
• Relevant experience in government contracting, construction, or manufacturing industries.
• Proficiency in QuickBooks Enterprise, Sage, or Similar
• Strong computer skills and proficiency in Microsoft word and excel.
• Strong and professional reporting, multi-tasking, problem solving, interpersonal and communication skills
• Ability to exercise sound judgment and work independently yet within deadlines.
• High levels of integrity, work ethic and dependability

Additional Requirements

· Good driving record

· Valid Driver’s License

· Consistent access to reliable transportation

· Clean background that would enable military base access.

Benefits

· 401K

· Dental Insurance

· Health Insurance

· Paid Time Off

· Vision Insurance

Our employees’ health and well-being are important to us; as such, Vanwin is a Drug-Free Workplace. Employees must report to work fit for duty and free of any adverse effects of illegal drugs or alcohol. The Company permits the legal use of prescribed drugs on the job if they do not impair your ability to perform the essential functions of your job effectively and safely without endangering others. Vanwin prohibits the manufacture, use, and distribution of controlled substances in the workplace.

EOE M/W/Disability/Vets

Vanwin Coatings of Virginia, LLC is an equal opportunity employer (EOE/EEO) as such provides equal employment opportunities to all employees and applicants for employment. Vanwin Coatings prohibits discrimination and harassment of any type. All employment decisions at Vanwin are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About Vanwin Coatings:

Vanwin Coatings of Virginia, L.L.C. is a preeminent regional coatings business serving defense contractors and industrial customers located primarily in the eastern United States. The Company is known for its extensive capabilities in corrosion control and the high quality of its work. It maintains industry leading certifications. Through its two facilities in Chesapeake and Suffolk, Virginia it provides painting and powder coating services to customers across the region.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $20 - $25