What are the responsibilities and job description for the Accounts Receivable/Revenue Coordinator - Denver, CO position at VanZandt Controls?
Company Description:
VanZandt Controls and Eagle Automation together are a complete lifecycle solutions and services provider. Headquartered in Fort Worth, TX, VanZandt Controls and Eagle Automation has over 250 employees in 13 locations in Texas, New Mexico, Colorado, and Oklahoma. VanZandt Controls is a premier distributor of valve automation, flow measurement, instrumentation and controls products with unmatched capability in valve production and machining. Eagle Automation is a world class systems integrator, services, application engineering, panel shop and board repair provider. We win together with a purpose. Faith, family and diversity are our foundation. Safety and integrity are our pillars. Maintaining these priorities allows us to serve our customers, hire and retain top talent, and have great manufacturer partnerships on a long-term basis. We take pride in our Brand Promise - 1st to Quote, 1st to Deliver, Reliable Service. We are a rapidly growing organization with endless potential for career growth.
Position:
The Accounts Receivable/Revenue Coordinator duties include, but are not limited to product research, creation of sales orders, coordinating parts for upcoming projects, invoicing, fielding customer questions, supporting outside and inside sales efforts and related pricing, collection of past due invoices, sales tax certificate management, and maintaining portal guidelines. Other duties include invoice tracking by customers and submission of invoices into customer portals (where applicable).
Responsibilities:
Immediate duties include, but are not limited to:
- Creation of sales orders from field tickets and/or handwritten packing slips from the warehouse
- Tracking materials and labor hours of open/ongoing projects
- Reviewing, revising, and updating existing sales orders after pickup/delivery/field installs are completed.
- Working with field supervisors, warehouse, and sales to ensure accuracy in billing and fulfillment prior to submission for invoicing.
- Making sure that all field tickets are turned in weekly and the hours are compared to what has been recorded on NetSuite.
- Ensuring that the field tickets from the previous week are completed in the current week to streamline the billing throughout the month.
- Coordinating with sales force on invoice submission to customers for coding and approval
- Maintaining accurate and concise tracking of all open invoices for key customers and keeping open lines of communication on status between local sales team and accounting team
- Maintaining and updating customer specific requirements for billing and updating changes on the customer master.
- Maintaining organized customer files of original copies of completed customer invoices/projects.
- Updating Sales Tax Certificates in Avalara
- New customer setup in NetSuite
Qualifications and/or Experience:
- Prior experience with billing, invoicing and/or sales orders
- Experience in accounting/recordkeeping/administrative tasks.
- Strong attention to detail, verbal, and written communication skills
- Capable of effectively prioritizing and multitasking
- Strong organizational skills a must!
- Must be able to accurately meet deadlines.
- Computer skills including proficiency in Microsoft Office applications, including Word and Excel
- Experience with accounting and timekeeping software required.
- Prior experience with NetSuite is required.
Skills and Qualifications:
- Great attention to detail
- Ability to work independently within prescribed guidelines, or as a team member
- Strong written and verbal communication skills
- Ability to interpret a variety of instructions relating to projects as assigned
- Microsoft office experience with focus on excel
- The ability to solve problems both autonomously and collaboratively as a team.
- Regular and reliable attendance.
Education and Experience:
- High school diploma, GED, or equivalent required
- Bachelors degree in accounting, finance, or related field a plus
- Previous accounts payable experience preferred
Website (for more information):
https://vzcontrols.com
