What are the responsibilities and job description for the Secretary IV, Local School - Elementary (420B)[218] position at Varner Elementary?
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POSITION TITLE: Secretary IV, Local School - Elementary |
JOB CODE: 420B |
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DIVISION: Leadership |
SALARY SCHEDULE: Clerical Less Than Annual |
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DEPARTMENT: Leadership |
WORK DAYS: 218 |
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REPORTS TO: Principal |
PAY GRADE: Rank IV (NC14) |
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FLSA: Non-Exempt |
PAY FREQUENCY: Monthly |
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PRIMARY FUNCTION: Performs secretarial duties to support the principal and the total operation of the school. |
REQUIREMENTS:
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1. |
Educational Level: High School Diploma or GED required |
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2. |
Certification/License Required: None |
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3. |
Experience: Three years of responsible clerical experience |
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4. |
Physical Activities: Routine physical activities that are required to fulfill job responsibilities |
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5.
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Knowledge, Skills, & Abilities: Written and oral communication; typing; word processing; communication; computer |
The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
ESSENTIAL DUTIES:
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1. |
Demonstrates prompt and regular attendance. |
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2. |
Opens, reads, and routes all mail; maintains files of correspondence and records. |
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3. |
Answers telephone and screens, refers, records and follows through on messages. |
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4. |
Acts as receptionist for the school, setting a positive tone for pupils, parents and visitors; assists students, parents and visitors entering the office area. |
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5. |
Maintains employee’s attendance information, time entry and pay records. |
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6. |
Monitors emergency communication system. |
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7. |
Types correspondence, reports, purchase orders and other materials; proofreads typed materials for correct grammar, spelling, punctuation, and word usage to avoid errors. |
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8. |
Maintains calendar, schedules appointments and meetings for principal; maintains schedule of local school meetings open to the public to include maintaining an updated listing of who to contact in case of emergencies in the schools, etc. |
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9. |
Utilizes student information system to access information as needed. |
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10. |
Assists in updating office procedures. |
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11. |
Utilizes technological resources to facilitate workload and enhance office operation; operates various office machines, including a computer. |
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12. |
Promotes positive relationships with local school personnel, central office staff members, parents and the general public by assisting whenever possible. |
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13. |
Assists with student registration as needed. |
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14. |
Assists with backup bookkeeping responsibilities as assigned. |
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15. |
Performs other duties as assigned by appropriate administrator. |
