Facilities Asset Coordinator

POSITION TITLE: Facilities Asset Coordinator

FLSA: Exempt- Salary

COMPENSATION: $47,000 - $52,000 annually

JOIN OUR TEAM

At VASA Fitness, we want to create an uplifting experience for everyone by offering inclusive, accessible, and on-trend fitness. The foundation of our brand is rooted in a culture centered on unity, passion, love, integrity, fun, and trust. Because our culture is alive-embodied by members and team members alike-VASA is a place where lives are changed because of authentic connections made within our supportive community.

Our people BELIEVE in our brand, are HARD WORKING, have HIGH STANDARDS, and GIVE ENERGY to others.

BENEFITS

We offer a competitive, all-encompassing benefits package which includes healthcare benefits for employees who work 20 hours per week. All employees receive two complimentary gym memberships-one for themselves and another to give away-plus 401k options.

• 30 hours per week employees: Paid Time Off (hourly), Health, Dental, Vision Benefits and Paid Parental Leave (in addition to above)
• 40 hours per week employees: Flexible Vacation Plan (salary) & Paid Holidays (in addition to above)

Come join VASA Fitness and join a passionate, fun, and united team!

We are proud to be a 'Great Place to Work' certified company!

PURPOSE

The Facilities Asset Coordinator is responsible for managing and maintaining the organization's physical assets, including buildings, equipment, and infrastructure. This role ensures that all assets are properly documented, maintained, and utilized efficiently to support business operations.

The Facilities Asset Coordinator will collaborate with various departments to track asset life cycles, coordinate maintenance schedules, and optimize asset utilization.

DELIVERABLES

• Facility Maintenance:
• • Coordinate and monitor asset activities related to maintenance, cleaning, security, and other facilities operations.
  • Ensure compliance with company policies, local regulations, and industry standards related to facility management.
• Asset Management:
• • Maintain an up-to-date inventory of all facility-related assets, including physical assets, equipment, systems and infrastructure.
  • Handle the procurement and inventory of supplies and equipment necessary for facility operations.
  • Develop and implement asset management procedures to track acquisitions, usage, maintenance, and disposal.
  • Monitor and analyze asset performance data to identify trends, inefficiencies, and opportunities for improvement.
  • Collaborate with supervisor and the finance and procurement teams to track asset purchases and depreciation.
• Vendor Management:
• • Work with vendors and contractors to schedule maintenance and repairs, delivery and installation, ensuring timely completion and cost-effectiveness.
  • Manage relationships with contractors and service providers, ensuring timely and quality service delivery.
• Budget Management:
• • Support budgeting and forecasting for asset-related expenses, ensuring cost-effective decision-making.
• Space planning:
• • Collaborate with the design team to review space planning and facility optimization efforts in partnership with Facilities management team to support club growth and efficiency.
• Record Keeping:
• • Maintain accurate documentation and records of asset history, new assets, updates, warranties, maintenance schedules, and service contracts.
  • Assist in maintaining and updating records of incident reports related to facility assets
  • Maintain records of facilities operations, including the status of ongoing work and completed tasks using work order management system.

REQUIRED QUALIFICATIONS

• Bachelor's degree in Facility Management, Business Administration, Engineering, or a related field (or equivalent experience).
• 2 years of experience in facility management, asset management, or a related role.
• Strong knowledge of asset tracking software, maintenance management systems, and compliance requirements.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and asset management software.
• Excellent organizational and problem-solving skills with attention to detail.
• Strong communication and interpersonal skills to collaborate with internal teams and external vendors.
• Knowledge of safety regulations, building codes, and industry best practices.
• Ability to analyze data and generate reports to support asset optimization strategies.
• Ability to work independently and manage multiple priorities effectively.

PREFERRED QUALIFICATIONS

• Experience with CMMS (Computerized Maintenance Management System) software.
• Knowledge of sustainability and energy efficiency practices in facility management.

WORK ENVIRONMENT

• Work is typically performed in a club with varying hours based on business needs.
• While performing the club duties of this job, the team member is regularly exposed to moving mechanical parts. The noise level in the environment is occasionally loud.
• Ability to work a varied schedule to support the needs of the business, including frequent extended workdays, weekends and holidays may be required.

PHYSICAL AND MENTAL ACTIVITIES AND REQUIREMENTS

• Physical Stamina: Ability to handle physical tasks, including lifting and working in various environments.
• Talking: Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly.
• Physical Strength: Non-Sedentary work, standing and walking most of the time. Must be able to lift, push, pull, and move a minimum of 50 pounds.
• Reasoning Ability: Ability to deal with a variety of variables under limited standardization. Able to interpret various instructions and relay instructions to clients
• Attendance: This s an essential duty of the position. Employees must work regularly scheduled shifts, during business hours to assist members and sell services in-person.
• Being a Facilities Project Coordinator, you play a crucial role in ensuring that vendor services support the smooth and efficient operation of a facility. This role requires a mix of technical expertise, organizational skills, and the ability to manage multiple tasks and people effectively.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

VASA Fitness is an Equal Opportunity Employer