Administration & Human Resources Intern

Position: Administration & Human Resources Intern

Organization: Administration & Human Resources

Classification: Non-Exempt

Reports to: Sr. Manager – Administration & Human Resources

Summary: Vatic Outsourcing, a growing telecom consulting firm, is seeking a part-time intern for our Administration & Human Resources Department. This person will support our Admin & HR team with day-to-day operations, assisting in various administrative and human resources functions. This role is perfect for someone who is highly organized, detail-oriented, and looking for a long-term career path in administration or HR. This position will consist of 20-29 hours per week. As a growing business, there is also a likelihood that a successful internship could turn into a permanent position in our firm.

This role will start as a summer internship – if the internship is successful, there is a possibility it will turn into a permanent role with the company.

Required Skills & Abilities:

·        Must be able to work a minimum of 20-25 hours/week.

·        Must have a valid driver’s license and reliable transportation for local errands, including checking the company’s PO box.

·        Excellent verbal and written communication skills.

·        Excellent interpersonal and customer service skills.

·        Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Suite.

·        Strong organizational and time-management skills.

·        Ability to operate general office equipment.

·        Ability to maintain confidential information.

Major Duties and Responsibilities:

·        Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.

·        Support HR functions such as recruitment coordination, onboarding, and employee engagement activities.

·        Travel locally as needed to check the company’s PO box for mail and checks.

·        Assist with general administrative tasks, including document management, data entry, and filing.

·        Handle confidential information with professionalism and discretion.

·        Assist in scheduling meetings, interviews, and training sessions.

·        Assisting in coordinating company events, celebrations, and philanthropy efforts.

·        Support internal communication efforts, including drafting emails and notices.

·        Maintains office supplies and coordinates maintenance of office equipment.

·        Serves as the receptionist for the office, greeting visitors and candidates for interviews.

·        Performs other related duties as assigned.

Physical Requirements:

·        Prolonged periods sitting at a desk and working on a computer.

·        Must be able to lift up to 15 pounds at times.

What We Offer:

·       Hands-on experience in both administrative and HR functions.

·       Opportunity to grow and develop within a supportive team.

·       Exposure to real-world HR and business operations.

Education & Experience:

·        High school diploma or equivalent required. 

·        Working towards college degree preferred.

·        Two years of administrative or facilities experience preferred.

·        Two years of customer service experience required.

Supervisory Responsibility: While there is not a formal responsibility for personnel management, this role will work closely with various members of internal peer and management organizations.

Work Environment: This position operates in a professional office environment. Must be able to work on-site at our office.

Additional Eligibility Qualifications

·        Work Authorization/Security Clearance (if applicable)

·        Job contingent upon a background check

EEO Statement: It is our policy to provide equal employment opportunity to all individuals. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful. We are strongly committed to this policy and believe in the concept and spirit of the law.

Vatic’ s policy is to provide equal employment opportunity to qualified persons without regard to race, color, religion, sex, national origin, age, known mental and physical disabilities, or veteran status. Federal and state laws require this, and we believe equal employment opportunity is simply good business practice.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Salary : $15