What are the responsibilities and job description for the Accounts Payable Coordinator position at Vaughn College of Aeronautics?
About the Organization
At Vaughn College, our mission is to educate and train future leaders in the futureproof fields of engineering and technology, management and aviation. The college strives to provide a dynamic learning environment built on our aeronautical heritage that inspires a diverse and committed community of students to achieve success as leaders in the industries we serve. Just minutes from Manhattan, Vaughn College is in the heart of New York City in Queens, NY, adjacent to LaGuardia Airport. Queens is one of New York's most fascinating boroughs and has been ranked as the 'number one' US travel destination and the nation's single most diverse county.
What separates Vaughn College from other institutions is our uniquely committed faculty who come to the classroom with extensive experience in such fields as engineering, manufacturing, aviation, management and communications. Working closely with the industries we serve, Vaughn has developed rigorous curricula that incorporate the latest technology as well as the knowledge you need to succeed in your chosen profession.
We provide traditional degrees as well as professional, technical and certification programs that prepare our graduates for successful careers. Most importantly, a degree from Vaughn College provides the critical, analytical and communication skills that form the foundation for a lifetime of success. Our graduates have gone on to become leaders in many major industries. More than 98 percent of our graduates are employed or continue their education, 78 percent in their field of study, within one year of graduation.
Vaughn College has a six-acre campus and is convenient to major transportation routes. As part of the institution's strategic plan, a 200-bed residential hall has been built, enabling students to live and pursue their chosen field of study on campus.
Description
Position purpose :
The position prepares and processes payments for our financial obligations in accordance with internal accounting policies
Major Responsibilities / Duties / Functions / Tasks :
The tasks are conducted primarily by the associate or in conjunction with supervisor.
- Assist in the A / P process by reviewing invoices and checking that internal control procedures for internal and external documentation are followed. Schedules and prepares checks, resolves discrepancies / errors related to purchase orders, invoices, contracts, etc. Monitor discount opportunities and ensures that the appropriate credit(s) are received.
- Schedules and print checks, obtains signature for A / P checks; coordinate mailing and distribution of signed checks.
- Process and pay employee expense reports involving a third-party vendor and / or requests for advances and wire payments during scheduled check runs.
- Review vendor statements, reconcile vendor accounts and related transactions on a monthly basis. Research and resolve vendor inquiries in conjunction with supervisor and document relative action.
- Maintains A / P files and reports. Prepares analysis of accounts as required to ensure timely payments are processed. Obtain W-9 and maintain 1099 vendor information
- Assist in ad-hoc Accounts Payable functions and tasks as requested and additional internal reporting, compliance audits and ongoing improvements as needed.
- Occasionally posting monthly journal entries and assist with preparation and posting of cash receipts.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made, to enable individuals with disabilities to perform the essential functions.
Education and / or Experience Requirements
Professional Skills
Reasoning Ability
Work environment and physical functions
This position is located in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees.
Compensation
The entry level compensation for this position is expected to range between $45,000 - $52,000 per year.
Full-Time / Part-Time
Full-Time
Exempt / Non-Exempt
Non-Exempt
Salary
45,000 - $52,000 Per Year
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.
Salary : $45,000 - $52,000
