Job Description
Job Description
Executive Assistant to CEO
- Full-Time, Hybrid W-2 Employee Role for an External Client
- Must Be Located near Washington D.C. Metro Area
ABOUT THE FIRM
We are looking for an Executive Assistant for an external full-time, hybrid role at a boutique firm that specializes in interior design and construction, creating customized spaces for residential and commercial properties.
By uniting project management, design, and construction in one place, the firm ensures a streamlined process from concept to completion. Every project reflects a dedication to quality, originality, and the client’s distinct vision. Working closely with clients and vendors, the firm’s team delivers customized experiences and results that align with the firm’s fundamental values of sustainability, craftsmanship, and timeless design. Fueled by creativity and precision, the firm is committed to building lasting client relationships and bringing inspired spaces to life.
ABOUT THE ROLE
This Executive Assistant role will be full-time and hybrid (both remote and in-person), working directly with the boutique firm’s Founder and team.
The firm is looking for a talented Executive Assistant who is capable of managing back office support seamlessly and efficiently to ensure team, client, and vendor satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor for the firm’s Founder, team, and clients. This role will work directly with and report to the firm’s Founder.
EXPECTATIONS
Represent the Firm in a Positive & Professional Manner
Demonstrate an exceptional work ethic and a positive attitudePrioritizes empathy, understanding, and authentic connection in all interactionsEnsure all communication reflects the firm’s values and level of professionalismEmbrace the firm’s values, standards, and contribute to a thriving company cultureDemonstrate a commitment to excellence in high-quality work and attention to detailPossess strong communication skills and the ability to draft or edit all forms of correspondenceBe technologically curious, savvy, and forward thinkingEstablish trust and use discretion when handling sensitive and confidential informationValues diversity and works well within a diverse, multilingual teamRESPONSIBILITIES & ROLE EXPECTATIONS
Maintain open and polished communication with the Founder, internal team, vendors, and clientsUnderstand, anticipate, and take unprompted action on Founder’s needs while also communicating progress and updatesEffectively and independently manage tasks, projects, and deadlines to always meet expectationsManage email by prioritizing and filtering messages, and ensuring timely responsesManage complex schedules that require proactive calendar coordination and remindersManage onboarding of new team membersAbility to address complex issues and diffuse crisis situations with clear decision making timely and in a professional mannerDemonstrate flexibility and adaptability by adjusting to changing needs and priorities in a fast-paced environmentAble to plan and coordinate details for travel, vendors, meetings, conferences, or eventsPrepare powerpoint presentations and materialsConduct project and industry research when necessaryAutomate processes, integrate program tools, and maintain the firm’s project management softwareEffectively collaborate with other team members to accomplish tasks and complete projectsDemonstrate expertise and in depth understanding of company operations and budgetsBe well-versed in advanced office, scheduling, database, and industry-specific softwareHandle other administrative support tasks as requestedTECHNICAL QUALIFICATIONS
Knowledgeable in construction terminology, scheduling practices, and relevant technology systems such as Houzz, Building Connected, and Contractor ForemanExperience and comfortability with a range of technology such as Microsoft Office, Microsoft Powerpoint, Google Suite, Zoom, Mailchimp, Quickbooks Online, and other softwareExperience with high-volume inbox and calendar management, comprehensive scheduling, project management, and handling last-minute changesGENERAL QUALIFICATIONS
Must reside and be authorized to work in the United StatesMust be located within a 1-hour commute of downtown Washington, D.C.Bachelor’s degree in business administration or equivalent is preferredAt least 5 years of the demonstrated experience in the role as outlined above supporting a C-Suite Executive or CEOAt least 2 years of experience working within the construction, property management, real estate, and / or interior design spaceAt least 2 years of experience working in real estate team managementAt least 2 years of experience working full-time in a virtual and / or hybrid roleMust be available for full-time workSALARY & BENEFITS
Full-time W-2 employee roleHybrid work schedule (3 days in-person, 2 remote)Salary range set aside for this role will be $75,000 - $85,000 annually based on experienceOther employee benefits include eligibility for commissions and / or bonuses, a 401K, and a monthly health stipendHOW TO APPLY
Please submit your information, resume, and cover letter here. In your cover letter, please address your specific interest in working with this boutique design-build firm, what you can bring to the firm in this role, how you will be successful in this hybrid role, and include information about previous experience as related to the skills outlined above. Applications will be reviewed as they are submitted. Please allow up to two weeks for applications to be reviewed and responded to.
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Salary : $75,000 - $85,000
