Forensics Program Coordinator - Pathology - Days

• MUST have at least one year of program and/or general project mgmt experience.
• MUST have a detailed understanding of national accreditation policies and hospital policies.
• NOTE - this role pays anywhere from 40K to 54K, based on years of relevant experience.
• Administrative: 50% - Provides confidential secretarial and administrative support to include data entry and coordination, mailings, general tasks, scheduling meetings, and generating meeting minutes.
• GME: 40% - Coordinates and supports the graduate and undergraduate function with program directors and/or Senior Program Coordinator to ensure programs remain in good standing with VCU Health Systems Graduate Medical Education (GME), Accreditation Council for Graduate Medical Education (ACGME), and Office of the Chief Medical Examiner (OCME).
• Undergraduate Medical Education: 10% - Organizes and coordinates the medical and dental undergraduate programs as well as any other student laboratories and lectures for the Department of Pathology.
  
  

Essential Job Statements

Researches and resolves invoice and payment issues related to purchase orders and vendor invoices; enters purchase orders into system to assist in procurement of equipment, software, and services; tracks and monitors purchase orders; updates and maintains records of financial transactions and vendor contracts; and other support activities as requested ensuring the smooth flow of work through the department.

Procures and maintains all materials, specimens, and equipment essential for each class.

May act as the primary liaison with the Office of Graduate Medical Education, School of Medicine (SOM) Curriculum Office, and the ACGME.

Coordinates and schedules activities with students, residents, fellows, program directors, and Vice Chair for Education. Assists with on and off-boarding fellows and residents. Supports the Dermatopathology path fellowship. Travels to Office of the Chief Medical Examiner (OCME) office as scheduled.

Prepares and is present and on call during each scheduled teaching laboratory. Maintains (cleans) and inventories supplies and specimens pertinent to ongoing teaching programs. Acts as a liaison resource for students/faculty in daily dept. relations and functions.

Performs fiscal, bookkeeping, and accounting-related duties in preparing and maintaining fiscal, accounts payable-related records and reports.

Ensures activities, meetings, and events are scheduled accurately; provides timely information to assist with scheduling; and handles urgent and sensitive information daily while maintaining office confidentiality.

Requires the learning, knowledge, and application of VCUHS policies and procedures. Serve as primary designee for section-specific schedules, including approval of vacation requests and scheduling changes.

May be responsible for activities such as recruiting trainees and trainee evaluations, analyzing administrative workflow, prioritizing tasks, and project management as needed to meet deadlines, report compilation, database maintenance, and program relations/communications both externally and internally to ensure all parties are aware of important deadlines.

Performs other duties as assigned and/or participates in special projects, as needed. Accepts alternate assignments, as required.

Patient Population: N/A

Employment Qualifications

Required Education: High School Diploma or GED equivalent

Preferred Education: Bachelor’s Degree in Education or Business

Licensing/ Certification

Licensure/Certification Required: N/A

Licensure/Certification Preferred: Training Administrators for Graduate Medical Education

Minimum Qualifications

Years and Type of Required Experience: Minimum 1 year of program and/or general project management experience

Other Knowledge, Skills and Abilities Required: Requires a comprehensive and detailed understanding of national accreditation policies and hospital policies. Requires independent discretion and judgment, accuracy, orderliness, and timeliness, all within established guidelines and procedures.

Requires a high degree of communication, accountability, and responsibility. Requires knowledge and ability to effectively use Microsoft applications.

Cultural Responsiveness: Demonstrates a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.

Other Knowledge, Skills and Abilities Preferred: N/A

Working Conditions: Periods of high stress and fluctuating workloads may occur. General office environment. May be exposed to adverse weather conditions; cold, hot, dust, wind, etc. Required to car travel to off-site locations, occasionally in adverse weather conditions. May be exposed to high noise levels and bright lights. May be exposed to limited hazardous substances or body fluids. * May have periods of constant interruptions. Prolonged periods of working alone.

• Individuals in this position are required to exercise universal precautions, use personal protective equipment and devices, and learn the policies concerning infection control.
  
  

Physical Requirements

Physical Demands: Lifting/ Carrying (0-50 lbs.), Push/ Pull (0-50 lbs.), Stoop, Kneel, Squat, Bending

Work Position: Sitting, Walking, Standing

Additional Physical Requirements/ Hazards

Physical Requirements: Manual dexterity (eye/hand coordination), Hear alarms/telephone/tape recorder, Reach above shoulder, Repetitive arm/hand movements, Finger Dexterity, Color Vision, Acuity – far, Acuity – near

Hazards; Use of Latex Gloves, Exposure to toxic/caustic/chemicals/detergents, Exposure to dust/fumes

Mental/Sensory – Emotional

Mental / Sensory: Strong Recall, Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical Thinking

Emotional: Fast pace environment, Steady Pace, Able to Handle Multiple Priorities, Frequent and Intense Customer Interactions, Noisy Environment, Able to Adapt to Frequent Change

Days

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.