What are the responsibilities and job description for the Human Resource Onboarding Specialist position at VCUHSA VCU Health System Authority?
The Onboarding Specialist will be the administrative expert and provide front-line support to team members, candidates and hiring managers for any process related issues. The Onboarding Specialist will work in collaboration with Talent Acquisition Specialist and Leadership to support various aspects of Talent Acquisition, such as scheduling processing all background related requirements. The primary function of this role will be responsible for ensuring new hires are complying in accordance with healthcare laws and regulations. Essential Job Statements Ensure completion of new hire pre-employment to include background checks, education and licensure checks, screenings and other requirements needed (monitor background checks.) Responsible for requesting and ensuring new hire paperwork is filled in accordance with Joint Commission regulations. Demonstrate excellent phone skills including inquiry calls, explanation of onboarding processes, scheduling appointments. Follows up daily on candidates to make sure all tasks are being completed in a timely manner. Builds and fosters relationships with Talent Acquisition, Hiring Managers, team members and candidates to ensure a positive onboarding experience. Communicate with facilities about their candidate and where they are in the onboarding process Must be able to multi-task, and handle managing and where they are in the onboarding process. Initiate and monitor standard new hire paperwork (I-9 state specific, compliance, forms etc.) Ensure responsibility and visible commitment of diversity equity and inclusion strategy, programs, and initiatives through collaboration and implementation of initiatives across the health system. Demonstrate personal ownership and accountability for safety across the area of responsibility by role modeling daily key concepts of a high reliability organization as personal work habits. Provide assistance at HR express as needed for in person onboarding appointments. Performs other duties as assigned and/or participating in special projects to support the mission of VCUHS and the team. Accepting alternate responsibilities as required. Patient Population Not applicable to this position. Employment Qualifications Required Education: High School Diploma or Equivalent Preferred Education: Some college coursework Licensure/Certification Required: N/A Licensure/Certification Preferred: N/A Minimum Qualifications Years and Type of Required Experience Minimum of one (1) to three (3) years of human resources experience in a role requiring customer interaction and problem resolution Other Knowledge, Skills and Abilities Required: • Must possess a team-focused, self-motivated attitude with the ability to work with a modest degree of supervision. • Excellent listening and communication skills with the ability to provide high quality customer service. • Well organized, detail oriented with the ability to work with all levels within the organization. • Basic understanding of HR concepts, policies, and procedures. • Exercises independent judgement in the interpretation of inquiries and determining the appropriate guidance. • Demonstrated ability to maintain confidentiality and professionalism under any situation is critical Cultural Responsiveness Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias. Other Knowledge, Skills and Abilities Preferred: Demonstrated ability to maintain confidentiality and professionalism under any situation is critical Working Conditions Periods of high stress and fluctuating workloads may occur. General office environment. Required to car travel to off-site locations, occasionally in adverse weather conditions. May have periods of constant interruptions. Physical Requirements Physical Demands: Lifting/ Carrying (0-50 lbs.) Work Position: Sitting, Walking, Standing Additional Physical Requirements/ Hazards Additional Physical Requirements: Reach above shoulder Hazards: N/A Mental/Sensory – Emotional Mental/Sensory: Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical Thinking Emotional: Steady Pace, Noisy Environment, Able to Adapt to Frequent Change EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4. Who We Are Inventing better care, day by day by discovery Sound outrageous? It absolutely is. Sound impossible? That’s never stopped us before. Sound like hard work, intense research, collaboration with experts around the world, sheer brainpower meets unrelenting willpower? That’s. Exactly. Right. We’ll do whatever it takes to offer the best in care and empower the best in quality of life. And it’s an approach that works — whether it’s a patient who undergoes a new, life-saving procedure or a clinical researcher who finds promise in a new cancer treatment, exciting new medicine is happening at VCU Health. We have it all: • One college and four health sciences schools • An academic medical center • A Level I trauma center • One of only two NCI-designated cancer centers in Virginia • The region’s only full-service children’s hospital • More than 800 physicians in 200 specialties • With a community health center, dedicated research teams, facilities and valued partners in every field Our medical teams are top notch. And we’re not too shy to boast of internationally known physicians, some recognized as the best in the country, top-ranked local specialists and all-around all-stars at every level. From our very first years to our most recent advancements, we are driven to learn more, dig deeper, teach passionately and never rest in order to be a true leader in discovering what’s possible in health and recovery. We are a comprehensive system of care and a pioneer of health. Read VCU Health Year In Review for more about our accomplishments.
