What are the responsibilities and job description for the Scheduling Team Support position at Vector CSP LLC?
Job Summary: Coordinate with senior squadron leadership on a daily and weekly basis to build long- and short-range schedules to ensure full coverage of all pilots and aircrew, instructors, evaluators, support personnel, and supervisor positions.
Requirements:
- Secret Clearance required
Education and Experience:
- Military technical training in the scheduling career field a plus.
- Two years' experience working in a squadron (CAF FS/USAFWC), group, or wing scheduling program.
- Two Years' experience using PEX or similar scheduling program.
- Two Years' experience using Microsoft Office Suite.
Essential Duties:
- Coordinate with the squadron operations officer (DO), weapons officer, scheduling officer, training officer, aviation resource management (ARM) personnel, and unit mobility to build long range schedules that ensure mission qualifications, upgrades, continuation training, exercises, and test requirements are met to fulfill required operations personnel currency and progression standards in accordance with (IAW) the operations officer priorities. Comply with locally developed guidance from the operations group, operations officer, and unit chief of scheduling when building the schedule.
- Populate and publish unit schedules, via PEX, GTIMS, or future Government-mandated equivalent systems, to include long- and short-range ground, academic, flying/terminal control, and simulator training event schedules
- Track operations personnel availability (i.e., leave, temporary duty, scheduled medical appointments, or other scheduling commitments). De-conflict operations personnel schedules and work with squadron leadership to ensure operations personnel are available to meet assigned tasks.
- Perform daily updates of scheduling data to reflect schedule/training changes and/or completion.
- Facilitate last-minute schedule changes to ensure full mission coverage by coordinating with the on-duty operations supervisor (Top 3 or equivalent).
- Obtain aircraft/equipment availability data from maintenance (MX).
- Assist in determining ground, flight/terminal control, and simulator schedule requirements for initial qualification, mission qualification, upgrades, continuation training, and currencies based on syllabus requirements, student progression, aircraft/equipment availability, airspace/range availability, and weather.
- Track live, simulated, and academic training requirements to facilitate accurate scheduling as directed by the DO. Schedules shall be based on experience to mitigate Operational Risk Management (ORM). Updates will be reported to squadron and wing leadership.
- Coordinate with Operations Support Squadron (OSS) and outside agencies as required to facilitate exercise and special event scheduling requirements (Flag Exercises, Weapons Evaluations, Weapons School Support, etc.).
- Attend airspace/range scheduling meetings for schedule coordination and de-confliction.
Knowledge, Skills and Abilities
- Be able to adapt quickly to changing circumstances in a medium- to high-stress environment.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
- Knowledge of principles and processes for providing customer service.
- Understanding the implications of new information for both current and future problem-solving and decision-making.
- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Job requires being careful about detail and thorough in completing work tasks.
Vector CSP, LLC is an Equal Opportunity Employer. We do not discriminate in employment decisions based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other legally protected status. We are committed to providing reasonable accommodations to individuals with disabilities in the employment application process. EOE AA/M/F/D/V.
For assistance, please contact our Human Resources Department by telephone at (252) 337-5120 or by email at human.resources@vectorcsp.com.
We offer Medical, Vision, LTD, STD, Life Insurance, Dental, 401K, PTO, and Tuition Reimbursement to those who qualify.
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