What are the responsibilities and job description for the Sale and Marketing Administrative Assistant position at Vector Fleet Management?
Sales and Marketing Administrative Assistant
Vector Fleet Management, LLC is an American based, privately held company that has been in the fleet maintenance business for over 30 years. Vector Fleet provides onsite, customized fleet maintenance solutions for clients in numerous states across the U.S.
SUMMARY
The Sales/Marketing Administrative Assistant provides essential administrative and project support to the Sales, Marketing, and Purchasing departments. This role assists with a variety of marketing tasks, ensures smooth coordination of communications, and plays a key part in maintaining the department’s organization and efficiency. The ideal candidate is detailed-oriented, proactive, and comfortable working in a fast-paced, team-oriented environment. This position is based in our corporate office in Charlotte, NC
ESSENTIAL DUTIES AND RESPONSIBLITIES
- Support recordkeeping and reporting functions, including sales tracking, expense reports, and maintaining electronic databases
- Assist in the development and assembly of sales proposals, RFP responses, and presentation materials
- Reviews and responds to daily internal/external mail
- Draft, edit, and distribute professional correspondence, memos, and internal communications
- Coordinates meetings, including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities.
- Assist with trade show and event planning-helping with logistics, booth setup, scheduling, and promotional materials
- Demonstrates a high level of professionalism in dealing with confidential and sensitive information.
- Performs general clerical duties including but not limited to filing, photocopying, and mailing along with other duties and special projects as assigned by manager.
- Support content development by assisting in the creation and editing of marketing materials, including written, video, and photo content
- Help manage the company’s social media presence by maintaining a content calendar, drafting posts, and monitoring engagement.
- Monitor and respond to comments, messages, and inquiries across all social media platforms in a timely and professional manner
- Contribute to special projects and other duties as assigned by the Director of Marketing Communications
QUALIFICATIONS
- High school diploma of GED required; college coursework in marketing or communications is a plus
- 3-5 years of relevant administrative or marketing support experience, or a combination of education and experience
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoints) and internet applications
- Ability to work on complex projects with general direction and minimal guidance
- Excellent organizational skills and communication skills – written, verbal and listening.
- Strong attention to detail and a high level of accuracy
- Creative thinker with a passion for marketing and communications
- Experience with B2B social media marketing or content development.
What We Offer:
- Competitive Pay Based on Experience
- Paid Vacation and holidays from first day
- Monday through Friday Day Shift schedule
- FULL benefits (health, dental, and vision)
- 401k Plan
- Many other
Equal Opportunity Employee
