Administrative Assistant

Responsibilities:

• Provides high-level executive administrative support to the Market Growth Leader and local market leadership team, including calendar management, expense reporting, and general administrative duties.
• Prepares and updates presentations and materials, including editing in PowerPoint, Excel, and Word.
• Supports meetings and events by preparing materials and notes, ensuring appropriate space setup and cleanup, and managing catering. May include large meetings or events with senior leaders, brokers, and clients.
• Assists with planning and managing community and civic affairs events, including setup, management, and breakdown.
• Manages office supplies, promotional items, and the budget for management both monthly and year-end.
• Assists with printing requests, including printing, binding, and shipping materials.
• Collaborates with internal partners, brokers, and clients in a professional manner.
• Provides backup administrative support when necessary.
• Takes on additional responsibilities as assigned.

Skills/Requirements:
Top 3 Non-Negotiable Skills:

• Advanced experience with Microsoft Office Suite
• Fast learner
• Excellent written and verbal communication and interpersonal skills

Additional Requirements:

• At least 5 years of experience as an Administrative Assistant, with demonstrated ability to support senior leaders.
• Previous experience in office or facility management preferred.
• Strong computer-based technical skills, including proficiency in Outlook, Word, and web navigation. Familiarity with Excel is preferred.
• Health insurance background with an understanding of the overall sales process and knowledge of Salesforce.com.
• Strong problem-solving, analytical, and organizational skills with attention to detail.
• Ability to work in a fast-paced, production-like environment, managing multiple projects simultaneously.
• Ability to meet tight deadlines, manage pressure, and anticipate business needs.
• Budgeting or accounting experience is a plus.
• Project management experience is preferred.

Education:

• Completed High School (Diploma or GED)

Job Types: Full-time, Contract

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Experience:

• Administrative assistant: 5 years (Required)
• Schedule management: 7 years (Required)

Ability to Commute:

• Chicago, IL 60661 (Required)

Ability to Relocate:

• Chicago, IL 60661: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $22