Experienced Legal Secretary/Assistant

Job Overview
We are a litigation defense firm seeking an experienced legal secretary/assistant with 3-5 years of experience in Insurance Defense for an exciting opportunity to be part of its interstate offices, headquartered in San Diego. The candidate should be able to work under pressure, remain flexible, be proactive, resourceful and efficient. This person must also have the ability to prioritize and handle multiple projects and work independently in a fast-paced environment. High attention to detail and follow-through are a must.

Responsibilities include but are not limited to the following:

• Preparing detailed correspondence, legal documents, and forms

• Document review, revision, and finalization

• E-filing documents with various court systems

• Manage deadlines and ensure timely filing/service of documents

• Assist in preparation of document filings, including trial documents and organizing exhibits

• Heavy calendar management

• Interacting professionally with attorney, clients, and courts via phone and email

• Answering, screening, and placing calls

• Calendar coordination

• Time entry for attorneys

• Billing coordination (including review of prebills, revisions, and finalizations)

• Vendor invoice processing

• Scanning incoming documents and mail to case files

• Other duties as required

Requirements:

• Minimum of 3-5 years legal secretarial experience in litigation

• Excellent organizational skills

• Strong attention to detail

• Ability to follow instructions effectively and meet deadlines

• MS Office Suite (Word, Outlook and Excel)

• Experience with legal billing and document management software preferred Must be comfortable working in a fast-paced legal environment

Benefits Offered:

• Health Insurance, 401k, PTO and more!
• Casual work environment
• Paid time off

Job Type: Full-time Hybrid Schedule

Job Type: Full-time

Work Location: Hybrid remote in San Diego, CA