Senior Analyst, Accounts Receivable

Velocity Clinical Research is an owned and integrated research site organization, providing excellence in patient care, high quality data and fully integrated research sites. At Velocity, we align our values and behaviors to give our employees the best chance of delivering on our brand promise to bring innovative medical treatments to patients. We are committed to making clinical trials succeed by generating high quality data from as many patients as possible, as quickly as possible while providing exemplary patient care at every step.

As an employee of Velocity, you are the most integral part of our mission. For talented candidates who perform at a high level, Velocity will invest to support career advancement and reward performance. Whether you are new to clinical research or are an industry veteran, we invite you to apply to Velocity.

Benefits include medical, dental and vision insurance, paid time off and company holidays, 401(k) retirement plan with company-match, and an annual incentive program.

Job Summary

The Senior Accounts Receivable Analyst works in partnership with the Manager of Accounts Receivable and other Accounting Staff to execute accounting functions of the company as directed. Responsibilities include invoicing, applying payments, and reconciling outstanding balances on a per clinical research study basis. This role will be assigned dedicated accounts and is responsible for research billing, payment reconciliation, tracking performance and account receivables.

Duties/Responsibilities

• Work closely with clinical research sites to ensure all revenue is captured & invoiced appropriately.
• Responsible for reviewing and interpreting CTAs at study level to invoice for billable items.
• Verify the validity of account discrepancies by obtaining and investigating information from Sites and Sponsors and CROs.
• Record and reconcile sponsor (customer) payments.
• Will take the lead on special high priority projects.
• Lead AR Team and Site training monthly ensuring team members and sites are up to date on latest processes and procedures.
• Aide Management with AR transformation improving invoicing quality and timeliness.
• Prepare weekly reporting of new studies and assign to invoicing team members.
• Assist team members escalations and offer guidance for resolution.
• Review and approve high dollar refunds prior to sending to management for final review.
• Prepare regular weekly and monthly reporting.
  
  
  

Required Skills/Abilities

• Detail-oriented and highly organized, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Excel and experience with accounting software (e.g., QuickBooks, NetSuite).
• Strong analytical skills with the ability to interpret financial data and assess credit risk.
• Excellent communication and negotiation skills, with the ability to interact effectively with clients and internal stakeholders.
• Detail-oriented and highly organized, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication, problem solving, analytical, organizational, and time management skills.
• Adaptable to process and system improvements.
• Proactive in identifying inefficiencies and ability to conceptualize potential solutions.
  
  
  

Education and Experience

• Bachelor’s degree or higher in accounting or equivalent years of experience in related field preferred.
• Five (5) to seven (7) years’ experience in accounts receivable preferably in the Clinical Research industry.
• NetSuite experience a plus.
• CRIO experience a plus.
  
  
  

NOTE The above Job Description is intended to communicate the general function of the mentioned position and by no means should be considered an exhaustive or complete outline of the specific tasks and functions that will be required. Additionally, specific tasks and duties of the position are subject to change as the Company, the department and circumstances change. All employees are expected to perform their duties within their ability as required by the job and/or as requested by management.