Human Resources Specialist

HR Specialist - HR, Payroll & Office Management

Location: Miami, FL (Onsite in Brickell)

Company: Velox Clearing LLC

Position Type: Full-Time, Onsite

Job Overview:

Velox Clearing LLC is seeking an experienced HR Specialist to join our team in Miami. This role is essential for managing payroll, office administration, and supporting various human resource functions within a dynamic correspondent clearing broker-dealer. The ideal candidate will have a proven track record in HR, payroll management, office operations, and compliance with regulatory requirements. This role requires someone who is hands-on, organized, skilled at multi-tasking and learning new technologies, and comfortable working in a fast-paced financial services environment.

Key Responsibilities:

Payroll Management:

• Administer semi-monthly payroll processing for all employees, ensuring accurate calculations, timely submissions, and compliance with federal, state, and local payroll regulations.
• Manage payroll records, benefits deductions, and ensure proper reporting for audits and compliance purposes.
• Address payroll inquiries, resolve discrepancies, and ensure proper documentation is maintained.

HR Operations:

• Manage full-cycle recruitment processes, including job postings, screening, interviewing, and onboarding of new employees.
• Administer employee benefits programs, including health insurance, 401(k), and other company-sponsored programs.
• Maintain employee records and ensure compliance with HR policies and procedures, as well as state and federal employment laws.
• Conduct performance evaluations, handle employee relations issues, and provide guidance on HR best practices and compliance matters.
• Lead the implementation and improvement of HR policies to align with the company's business goals.

Office Management:

• Oversee day-to-day office operations, ensuring that the office runs smoothly, including managing office supplies, vendor relationships, and facilities.
• Handle general office administration tasks such as mail distribution, office equipment maintenance, and coordinating company events.
• Serve as the point of contact for office-related issues, including IT, facility management, and external service providers.

Compliance & Recordkeeping:

• Ensure that all HR-related activities comply with FINRA, SEC, and other relevant regulatory bodies, especially in relation to hiring, payroll, and employee records.
• Maintain and update employee records to comply with regulatory requirements, including FINRA licenses, background checks, and continuing education tracking.

Administrative Support:

• Provide administrative support to senior management and collaborate with department leads on payroll, budgeting, and HR reporting.
• Assist in the preparation of reports, presentations, and other documents as needed by senior leadership.

Skills and Qualifications:

Experience:

• Minimum of 3 years of experience in HR management, with a focus on payroll, office management, and general administrative tasks.
• Experience working within a financial services company, preferably within a broker-dealer or clearing firm, is strongly preferred.
• Hands-on experience with HR software (e.g., ADP) and payroll processing systems.
• Familiarity with FINRA and SEC regulations as they relate to HR and broker-dealer office operations is a plus.

Skills:

• Excellent organizational and multitasking abilities with a keen eye for detail.
• Strong interpersonal and communication skills, with the ability to work effectively across departments.
• High level of discretion and confidentiality in handling sensitive employee data and financial information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HR management systems and strong technical proficiency.

Certifications:

• PHR or SHRM-CP certification is a plus but not required.

Education:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

Work Environment:

Location: Brickell, Miami, FL (Onsite).

Schedule: Full-time, in-office position.

Compensation: Competitive salary with a comprehensive benefits package including medical, dental, vision, 401(k), PTO, and more.