Office Assistant (Temporary Assignment)

Office Assistant (Temporary Assignment)

Ventura County Community College District

Salary: $23.11 Hourly

Job Type: Classified

Job Number: Provisional-075

Location: Moorpark College (Moorpark CA), CA

Department: Districtwide

Closing: Continuous

Description

This recruitment is being conducted to fill a temporary assignment and not being conducted to establish an eligibility list from which regular appointments will be made, as such this recruitment may close at any time. Employees hired in this capacity are considered at will and do not accrue property interest in the assignment and are not eligible for benefits.

There are currently two temporary positions located at Moorpark College. This pool will remain open until the temporary vacancies have been filled.

This pool may also be used to fill temporary vacancies at the District Administrative Center (Camarillo), Oxnard College, and Ventura College.

WHAT YOU'LL DO:

Under the general supervision of an assigned supervisor, perform a variety of office support, clerical, and routine secretarial duties of a general or specialized nature.

Representative Duties

Serve as receptionist for assigned area; receive office and telephone callers; provide general and technical information in accordance with established guidelines. E

Verify and review materials such as applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, files, and reports; collect and process appropriate information. E

Prepare, review, edit, and proofread a variety of documents and forms including general correspondence, agendas, requisitions, purchase orders, reports, minutes, and memoranda from rough draft, recordings, or verbal instruction; disseminate information as appropriate. E

Maintain accurate and up-to-date files and records for assigned areas; develop and monitor various logs, accounts, and files for current and accurate information; maintain and generate reports from a database or network system; verify accuracy of information and research discrepancies. E

Perform a variety of routine clerical accounting duties and responsibilities pertaining to financial record keeping and reporting; compile information and data for statistical and financial reports; check and tabulate data; maintain a variety of accounting records, logs, and files. E

Produce newsletters, brochures, technical handouts, and other specialized documents using desktop publishing software and other computer applications. E

Receive, sort, and distribute incoming and outgoing correspondence. E

Maintain office supplies and inventories; order, receive, and maintain office supplies and equipment; prepare requisitions, purchase orders, and work order forms. E

Maintain calendar of activities, meetings, and various events; schedule appointments; reserve facilities for specific uses. E

Assist in the preparation and distribution of meeting agendas and associated material; take and prepare minutes. E

Make reservations and travel arrangements; process a variety of travel and expense forms. E

Assist in training and providing work direction to student workers. E

Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E

Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E

Perform related duties as required.

E = Essential duties

Minimum Qualifications

Any combination equivalent to:

Education: Graduation from high school or evidence of equivalent educational proficiency.

Experience: One year of responsible clerical experience involving public contact and the use of a computer and office applications OR two years of customer service experience that required the use of computer applications to enter and retrieve information.

To apply, please visit https://apptrkr.com/5966648

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