Economic Vitality and Arts & Culture Support Coordinator – Extra Help

The Economic Vitality and Arts & Culture Support Coordinator performs, under general supervision, more routine phases of professional or technical work in a department/agency; may act as a lead worker to lower-level staff; and perform other work as required.

IDEAL CANDIDATE:

The ideal candidate must have the ability to assist with administrative tasks for the Economic Vitality and Arts & Culture departments; work with a diverse group of customers, staff, and stakeholders; and communicate with tact and diplomacy. The candidate should also be capable of preparing basic office documents related to these departments and conducting basic research on economic data, trends, and funding opportunities. The incumbent will also handle highly confidential information and must maintain its confidentiality.

PAYROLL TITLE:   Technical Specialist IV-MB

DEPARTMENT/AGENCY:   County Executive Office

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for this position only.   There is currently one (1) Extra Help vacancy within the County Executive Office.

This recruitment is for Extra Help and/or Intermittent employment only. Incumbents are not eligible for benefits.  This assignment will last at least through June 2025 and may possibly be extended.

TENTATIVE SCHEDULE

OPENING DATE: 03/24/25

CLOSING DATE:  Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applicants to meet business needs.

Duties may include, but are not limited to the following:

• Assists with administrative tasks for the Economic Vitality and Arts & Culture departments, including managing calendars, scheduling meetings, helping with event coordination, gathering information to support projects, and processing invoices.
• Prepares basic office documents and digital communications such as reports, emails, newsletters, social media updates, website and blog posts, and other general marketing materials such as brochures and flyers related to Economic Vitality and Arts & Culture.
• Communicates with customers, staff, and stakeholders via email, phone, and in-person to address basic questions and assist with logistical needs.
• Helps maintain databases with information from grant applications, community outreach efforts, and research projects.
• Supports the planning, organizing, and coordinating of events, meetings, and workshops to promote economic vitality and local arts and culture;
• May lead, coordinate, and manage complex special projects as assigned;
• Conducts basic research on economic data, trends, and funding opportunities to help inform projects and support decision-making; and
• Performs other related duties as required.

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE:

Any combination of education and/or experience that would provide the knowledge and abilities listed below.  

An example of qualifying education and experience is as follows:

Four (4) years of advanced-level clerical or administrative support experience, including conducting research, managing grants and/or performing community outreach

OR 

The equivalent of a bachelor's degree in economics, social science, political science, public administration, business administration, communications or related discipline.

NECESSARY SPECIAL REQUIREMENTS:

• Able and willing to work Extra-Help (20 – 24 hours per week).
• Must possess and maintain a valid driver license issued by the State of California as a condition of employment.
• Strong interpersonal and communication (verbal and written) skills.
• Customer service experience.
• Strong organizational skills.
• Basic Word and Excel proficiency.

DESIRED:

• Experience with planning of events, meetings, and workshops.
• Knowledge of general marketing communications principles.
• Experience using Canva, Constant Contact, and/or other graphic design tools.

KNOWLEDGE, SKILLS and ABILITIES:

Knowledge of:

• Standard office procedures.
• The Economic Vitality and Arts & Culture sectors
• Marketing Communications principles.
• Effective communication practices.
• Customer service principles.
• Office software (e.g., Microsoft Office Suite).
• Database management principles and tools.
• Event management best practices.
• Research methods.
• Project management principles and best practices.

Skills in:

• Organizing multiple tasks, meetings, and deadlines.
• Data entry and database management.
• Using Microsoft Excel or similar tools for tracking and organizing data.
• Using Canva, Constant Contact, and/or other graphic design tools
• Coordinating multiple calendars and events with strong time management.
• Researching and gathering information efficiently.
• Coordinating and planning events, meetings, and workshops.
• Multitasking and managing multiple projects effectively.

Ability to:

• Prioritize tasks effectively and manage competing deadlines.
• Interact professionally and courteously with diverse individuals and groups.
• Retrieve and analyze data to support departmental projects.
• Lead and coordinate multiple aspects of complex projects.
• Manage project timelines, resources, and stakeholders effectively.

FINAL FILING DATE: This is a continuous recruitment and can be closed at any time; therefore, it is to your advantage to apply as soon as possible. The schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs.

To apply online, please refer to our website at www.ventura.org/jobs.  If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

NOTE TO APPLICANTS:   It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications.  A resume and/or other related documents may be attached to supplement the information in your application; however, it/they may not be substituted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire will result in your application being removed from consideration.

APPLICATION EVALUATION – pass/fail:  An application evaluation will be conducted to determine whether or not each applicant possesses the required education, licensure, certification, and/or experience for this recruitment.  Those candidates who meet the requirements will be placed on the eligible list.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record may be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY:

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Yvonne Martinez by e-mail at Yvonne.Martinez@ventura.org or by telephone at (805) 654-3051.

Salary : $60,798 - $85,125