Sheriff's Criminal Records Technician I/II

What We Offer
The County of Ventura offers an attractive compensation and benefits package.  Aside from our base salary range, an employee within this position will also be eligible for the following:

• Merit Increases – New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards.  Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase. 
• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.  
• Bilingual Incentive – Based on agency need, proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III). 
• Flexible Workweek/Telework Schedule – We support work life balance by offering compressed work (e.g., 9/80 or 4/10 workweek) and remote hybrid telework schedules for some positions subject to organizational needs and satisfactory performance.  
• Vacation Accrual – New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked. 
• Vacation Leave Redemption – After 14,560 hours of continuous County service an employee may elect to "cash in" or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months. 
• Sick Leave - Full time regular employees accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods. 
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions. 
• Health Plans–Full time employees are given a flexible credit allowance of up to $23,530 annually to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.
  • Employee only - $509 per biweekly pay period
  • Employee plus one dependent - $779 per biweekly pay period 
  • Employee plus family - $983 per biweekly pay period  
• Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental and vision care and/or dependent care expenses.
• Pension Plan - Participation in the County's defined benefit pension plan, which has reciprocity with CalPERS.
• Holidays - 12 paid days per year which includes a scheduled floating holiday.
• Additional Benefits - Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.

Under immediate (I) or general (II) supervision, performs specialized complex technical law enforcement records functions in Criminal Records or other divisions within the Sheriff's Office.
 
Distinguishing Characteristics: Sheriff's Records Technician I (SRT I) is an entry-level classification and incumbents receive instructions, training, and experience in Criminal Records. Incumbents are expected to perform increasingly responsible work and depending on assignment, are eligible for advancement to the Sheriff's Records Technician II (SRT II) after successfully completing probation and one year of successful performance as an SRT I in Criminal Records. SRT II is the full journey-level classification and can effectively perform the full scope of duties.
 
Advancement to SRT II requires extensive training in multiple specialized computer systems in order to provide technical information. These positions have a definable body of knowledge and skills which exceed those required by SRT I and are not normally learned on the job in a brief period of time. Advancement to SRT II requires thorough knowledge of multiple automated criminal justice telecommunication systems and subsystems, departmental procedures, the criminal justice system, and frequent use of independent judgement. The level of responsibility is such that errors may be serious.

PAYROLL TITLES AND APPROXIMATE SALARIES
Sheriff's Record Technician I:   $21.00 to $27.95
Sheriff's Record Technician II:  $22.60 to $31.64

VETERAN'S POINTS:  The Sheriff's Records Technician I is an entry level classification, and Veteran's Points may apply to eligible applicants.  Documentation of military service (DD-214) must be submitted prior to close of recruitment in order to receive points.

AGENCY/DEPARTMENT:  Ventura County Sheriff's Office / Criminal Records Bureau
 
Sheriff's Records Technicians are represented by Service Employees' International Union (SEIU) and are eligible for overtime compensation.
 
TENTATIVE SCHEDULE
OPENING DATE: Monday, January 6, 2025
CLOSING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applicants to meet business needs. 

Duties may include but are not limited to the following:

• Receives and examines crime, incident, arrest, missing/runaway person, property, vehicle, citations, and other officer written reports for completeness, accuracy, and compliance with legal requirements; corrects documents or contacts law enforcement personnel for corrections;
• Enters confidential law enforcement information into federal (NCIC) and state (CLETS) databases; adheres to federal and state entry and time mandates;
• Enters and recalls warrants from federal and state databases; adheres to entry accuracy and timeliness; 
• Prepares and reviews court packets;
• Responds to requests for information from officers in the field regarding suspects with an active warrant;
• Receives reports of stolen vehicles, missing persons, stolen or lost property, repossessions, and restraining orders; enters information into VCJIS and CLETS systems;
• Researches and responds to Hit Confirmation requests for all entries in the federal and state databases;
• Assists the general public by researching and responding to public inquiries for law enforcement records;
• May perform fingerprinting;
• Maintains current knowledge of laws regarding records information, cases, laws, and regulations that impact work; and
• Performs other duties as assigned.

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on the eligible list.
 
EDUCATION, TRAINING, and EXPERIENCE: Some education and experience that has led to the acquisition of the required knowledge, skills, and abilities. The required experience can be obtained by:
 
SHERIFF'S RECORDS TECHNICIAN I: One and one-half (1½ ) years of general clerical experience.
 
SHERIFF'S RECORDS TECHNICIAN II: One (1) year of experience as a Sheriff's Records Technician I with the County of Ventura or an equivalent position with a comparable law enforcement agency or criminal justice agency.
 
NECESSARY SPECIAL REQUIREMENT

Must be willing and able to work rotating 12-hour shifts, including nights, weekends, holidays, and requires the wearing of a uniform. Applicants who fail to indicate their ability to work rotating 12-hour shifts, nights, weekends, and holidays will not continue in the process.

The successful candidate will be required to pass a thorough background investigation conducted by the Sheriff's Office Background Unit, which includes a polygraph and medical examination. Some positions may require a valid California driver license.
 
KNOWLEDGE, SKILLS AND ABILITIES
Sheriff's Records Technician I
Some knowledge of: modern office practices and procedures; alphabetic and numeric filing rules and systems; proper English spelling and grammar; and basic math and cashiering.
 
Ability to: learn and apply policies and procedures related to records processing and maintenance; check and compare documents for accuracy and completeness; learn and apply federal, state, and local laws pertinent to criminal records; learn new and upgraded computer systems; enter, access, retrieve, update, and change information in automated systems; operate standard office machines, telecommunications equipment, photo imaging equipment, armband machines, and various printers; establish and maintain effective working relationships with co-workers, sheriff's representatives from other governmental departments and agencies, sworn personnel, and members of the general public; maintain confidentiality; remain calm and make rational decisions in hostile or emergency situations; communicate clearly and concisely, both orally and in writing; maintain accurate records; perform highly detailed work accurately and completely; and follow oral and written instructions.
 
Skill in: the operation of office equipment, computer keyboard and mouse, and depending upon assignment, specific positions in this class may require a minimum typing speed of 30 net words per minute.
 
Sheriff's Records Technician II
Some knowledge of:  modern office practices and procedures; alphabetic and numeric filing rules and systems; proper English spelling and grammar; and basic math and cashiering.
 
Thorough knowledge of: applicable federal, state, and local laws, codes, and regulations, including the Public Records Act; criminal or inmate records management; law enforcement terminology; automated law enforcement information systems and procedures; and methods and techniques for record keeping.
 
Thorough  ability to: learn and apply policies and procedures related to records processing and maintenance; check and compare documents for accuracy and completeness; learn and apply federal, state, and local laws pertinent to criminal records; learn new and upgraded computer systems; enter, access, retrieve, update, and change information in automated systems; operate standard office machines, telecommunications equipment, photo imaging equipment, armband machines, and various printers; establish and maintain effective working relationships with co-workers, sheriff's representatives from other governmental departments and agencies, sworn personnel, and members of the general public; elicit information from inmates who are hostile or under the influence of drugs and/or alcohol; read and apply policies and procedures related to receiving and releasing inmates; comprehend and apply court orders and documents; maintain confidentiality; remain calm and make rational decisions in hostile or emergency situations; communicate clearly and concisely, both orally and in writing; maintain accurate records; perform highly detailed work accurately and completely; and follow oral and written instructions.
 
Skill in:  the operation of office equipment, fingerprinting, photo imaging and armband machines; computer keyboard and mouse, and depending upon assignment, specific positions in this class may require a minimum typing speed of 30 net words per minute.FILING DATE:  This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources, 800 South Victoria Avenue, L1970, Ventura, CA 93009 by 5:00 p.m. on the closing date.
 
To apply on-line, please refer to our web site at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue L-1970, Ventura, CA 93009.
 
NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.
 
Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.
 
SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.
 
APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.  
 
WRITTEN EXAMINATION-100%: An un-proctored, internet-based, job-related written examination will be conducted to evaluate participating applicants' knowledge, skills and abilities in relation to reading comprehension, comparison, math, and filing.

NOTE: The exam may be an un-proctored, internet-based exam or an on-site in person exam dependent on Public Health guidelines in place at the time the exams are scheduled. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. Candidates invited to the examination will receive an email confirmation. 
 
Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

The eligible list established from this recruitment may be used to fill future Regular (including Temporary and Fixed - term), Intermittent, and Extra Help vacancies for these classifications throughout the County. There is currently one (1) Regular Full-Time vacancy within the Criminal Records Bureau.  
 
NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.
 
BACKGROUND INVESTIGATION: PRIOR TO ACTUAL APPOINTMENT FROM THE ELIGIBLE LIST, THE SUCCESSFUL APPLICANTS WILL BE REQUIRED TO PASS A THOROUGH BACKGROUND INVESTIGATION CONDUCTED BY THE SHERIFF'S OFFICE BACKGROUND UNIT, WHICH MAY ALSO INCLUDE A POLYGRAPH EXAMINATION AND PSYCHOLOGICAL EXAMINATION. BACKGROUND INVESTIGATION FINDINGS MAY BE A BASIS FOR REMOVAL FROM THE ELIGIBLE LIST. TO SPEAK TO A SHERIFF'S OFFICE REPRESENTATIVE CONCERNING THE BACKGROUND INVESTIGATION PROCESS, CALL (805) 654-2375.

For further information about this recruitment, please contact Melissa Kurtz by email at melissa.kurtz@ventura.org or phone at (805) 654-5080.

Salary : $43,680 - $65,813