Executive Sales Assistant

Job Overview
We are seeking a highly organized and proactive Executive Sales Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our office and supporting high-level executives in their daily activities.

Responsibilities

· Completes a broad variety of administrative tasks for the Flex Air Sales and Estimating teams including managing an extremely active calendar of appointments; handle incoming and outgoing electronic communications, composing and preparing correspondence, arranging complex and detailed travel plans.

· Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Sales and Estimating department, including those of sensitive or confidential nature, and determines appropriate course of action, referral, or response.

· Provides a bridge for smooth communication between the Sales and Estimating Department and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.

· Works closely and effectively to keep the Vice President informed of upcoming commitments and responsibilities, following up appropriately.

· Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects, some of which may have organizational impact.

· Successfully completes critical aspects of deliverables with a hands-on approach to support the managers to effectively lead the department.

· Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

· Performs other duties as assigned or as necessity dictates.

Marketing

· Working with our Marketing Department to collaborate on content for social media including:

• Content posts

• News Releases

• Upcoming Events

• Product promotions – new products

• Current jobs in production

• Milestones

• Time lapse Videos

• Drone progress Videos

· Manage Web Content

· Tradeshow management:

• Marketing content

• Swag

• Set up and take down coordination

Educations and Experience Requirements

· College or professional degree in business or administrative studies, or equivalent combination of related training and experience.

· Minimum five years of experience supporting Executives, preferably in a service-oriented environment.

· Experience and proficiency in drafting professional correspondence.

· Proficient in Microsoft Office (Outlook, Teams, Word, Excel, and Power Point).

· Experience in managing social media (Facebook, Instagram, LinkedIn, Web Site posting).

Skills and Abilities Requirements

· Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

· Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, senior management, external partners and clients.

· Very strong level written and verbal communication skills.

· Demonstrated proactive approaches to problem-solving with strong decision-making capability.

· Highly resourceful team-player, with the ability to also be extremely effective independently.

· Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response.

· Demonstrated ability to achieve high performance goals and meet deadlines in a fast- paced environment.

· Forward looking thinker who actively seeks opportunities and proposes solutions.

· The candidate must be creative and enjoy working within a dynamic, entrepreneurial environment that is mission-driven, results-driven and employee oriented.

If you are a motivated individual with a passion for supporting executives in achieving their goals while maintaining an efficient office environment, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $62,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 5 years (Required)
• Microsoft Powerpoint: 5 years (Required)
• Executive administrative support: 5 years (Required)
• Organizational skills: 5 years (Required)
• Social media management: 5 years (Preferred)
• Problem solving: 5 years (Required)
• Microsoft Office: 5 years (Required)
• Communication skills: 5 years (Required)

Work Location: In person

Salary : $62,000 - $65,000