What are the responsibilities and job description for the Administrative Assistant position at Veolia?
Job Description
This position is located at a Semiconductor Manufacturing Facility.
BENEFITS
Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.
Position Purpose :
Provides administrative and clerical support to the assigned group.
Primary Duties / responsibilities :
- Performs clerical and administrative duties including typing documents, correspondence and reports for their assigned department. Composes and initiates routine correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree.
- Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations.
- Creates, runs and distributes standard and customized periodic reports, to communicate follow-up requirements and to summarize reports, etc.
- Works with an assigned team to develop and maintain standard templates, descriptions and sections of presentations to maximize efficiency and reduce turnaround time.
- Screens telephone calls and visitors. Answers basic questions and provides information. Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner.
- Maintains organized computer and / or hard copy files for easy identification and retrieval.
- Maintains inventory of departmental office supplies. Prepares purchase requests for above items and coordinates with the purchasing department.
- Occasionally schedules & maintain calendar of meetings & travel itineraries. Occasionally coordinates associated arrangements. Occasionally plans, coordinates and makes arrangements for on-site and offsite Conferences, meetings and special events. Ensures accurate and timely communication to involved parties.
SPECIFIC ACTIVITIES (INTERMITTENT, ON AN OCCASIONAL BASIS, ETC.)
Work Environment :
Spends most of time in an office environment. Occasional visits to plant areas.
Possible Work Hazards :
Must take care in moving or lifting office supplies. Infrequent exposure to plant hazards including noise, heavy equipment, chemicals and fumes.
Physical Demands :
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
Qualifications
Education / Experience / Background :
Knowledge / Skills / Abilities :
Required Certification / Licenses / Training :
Additional Information
We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Disclaimer : The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.
