Accounts Payable Lead

Job Summary: The Accounts Payable Lead is responsible for overseeing and managing the accounts payable function within the finance department. This role ensures that all company liabilities are accurately processed, and payments are made in a timely manner. The Accounts Payable Lead will supervise a team of Accounts Payable specialists, ensure compliance with internal financial controls, and work closely with other departments to maintain smooth operations.

Key Responsibilities:

• Manage Accounts Payable Process:
  • Oversee and ensure efficient processing of vendor invoices, and other payments.
  • Review and approve invoices and ensure proper documentation is provided.
  • Ensure payments are made timely, accurately, and in accordance with company policies.
  • Maintain proper accounting records and reconcile accounts payable regularly.
• Team Supervision:
  • Supervise, train, and mentor Accounts Payable team members to ensure smooth daily operations.
  • Provide guidance and support in resolving complex inquiries related to accounts payable issues.
  • Assist in team performance evaluations and provide feedback for continuous improvement.
• Vendor Management:
  • Develop and maintain strong relationships with vendors and internal stakeholders.
  • Resolve vendor inquiries related to payments, discrepancies, and account issues in a professional and timely manner.
• Reconciliation & Reporting:
  • Assist with month-end and year-end closing processes, ensuring accurate accounts payable records.
  • Prepare reports and analysis on accounts payable performance, outstanding invoices, and aged payables.
  • Review and ensure accuracy of accounts payable ledgers.

• 
  Payment Processing:
  • Prepare and process timely payments to vendors through checks, ACH, wire transfers, and credit cards, ensuring adherence to payment terms.
• Cross Team Collaboration:
  • Coordinate efforts with Accounts Receivable to properly process and document inter-company transactions.
  • Work closely with Treasury Manager to ensure appropriate funding for upcoming payables.
  • Work closely with purchasing department to properly document all vendor invoices upon arrival.
• Internal Controls & Compliance:
  • Ensure compliance with financial policies, procedures, and accounting standards.
  • Identify process improvements to increase efficiency and reduce operational risks.
  • Participate in audits and ensure that accounts payable records are ready for review.
• Continuous Improvement:
  • Suggest and implement process improvements for the accounts payable function.
  • Collaborate with other departments to streamline workflows and systems for greater efficiency.

Required Skills and Qualifications:

• Bachelor's degree in accounting, Finance, or a related field (or equivalent experience).
• 5 years of experience in accounts payable, with at least 2 years in a leadership role.
• Strong understanding of accounting principles and financial processes.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, or similar platforms).
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Strong leadership, coaching, and mentoring skills.

Preferred Skills:

• Knowledge of tax compliance and reporting.
• Previous experience in a fast-paced or high-volume environment.

Physical Requirements:

• Ability to sit at a desk for extended periods.
• Ability to use standard office equipment (e.g., computer, phone, copier).

Work Environment:

• Office-based environment.