What are the responsibilities and job description for the Administrative Assistant position at Veranda Marine Inc?
Description
AIM or MISSION:
Positive reception of all entrants including truckers, dealers, employees and visitors. Monitor gate and facility access and ensure security of all personnel.
DESCRIPTION OF DUTIES/EXPECTATIONS:
- Site Reception and Security:
- Reception of all gate and front door entrants
- Record keeping of all who are permitted on site
- Monitor camera system (security and policy enforcement)
- Finding previously recorded footage
- Assure night guard duties have been fulfilled
- Answer phones and route calls as fitting
- Order variety of consumables and enter in company ERP system. (AWI, Grainger, Welsco, Amazon, Fastanal, etc)
- Enter scrap reporting in ERP (Enterprise Resource Planning) system.
- Print jobs from ERP system and build packages for production.
- ERP system data updating, pricing, adding vendors, etc.
- Assists with warranty and parts order PO's.
- Correspondence with Xpress accounting
- Responsible for cleanliness of personal office and other primary employee entry points
Requirements
KEY ACCOUNTABILIES:
This person is the first contact people have when calling or arriving at Veranda Luxury Pontoons. The first impression is critical as is how people are routed to other members of the team. Attendance must be excellent.
REQUIRED SKILLS & COMPETENCIES:
Professional with positive demeanor
High attention to detail and ability to multi-task
Excellent verbal and written communication skills
Team player, flexible
High level of computer literacy including Microsoft Office/Excel; (will train successful candidate in our ERP system)
