What are the responsibilities and job description for the St. Augustine - Branch Administrator position at VerdeGo Landscape?
Branch Administrator
We are looking for a Branch Administrator to organize and coordinate administration duties and office procedures. Your role is to maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Branch Administrator duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Previous experience as a Front Branch Administrator or Office administrator would be an advantage. A successful Branch Administrator should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Branch Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities:
- Directs office activities and functions to maintain efficiency and compliance within company policies.
· Oversees the daily workflow of crews, assigning responsibilities to ensure efficient productive operations.
· Assists clerical and support staff with their assigned duties, particularly when more
· Assists clerical and support staff with their assigned duties, particularly when more
advanced, skilled, or sensitive work is required.
· Prepares schedules, boards and communicates changes effectively.
· Oversees telephone services, email correspondence, and mail distribution for the designated division and/or department.
· Maintains timecards from crew leads in Time keeping system. (Paycor and Aspire).
· Maintains proper documentation and requests to ensure property or construction site is ready for maintenance and/or installment.
· Ensure customer expectations are met or exceeded, and all customer complaints are resolved quickly and as much as possible (feasible) to the satisfaction of the customer.
· Coordinate any or all communication with vendors pertaining to assigned division.
· Answer all correspondence from customers, vendors, managers and/or other staff.
· Coordinate records with Accounts Receivable and Accounts Payable team.
· Communicate with HR on all Employee Relations issues or requests.
· Follow all policy and procedures.
· Performs other related duties as assigned.
· Prepares schedules, boards and communicates changes effectively.
· Oversees telephone services, email correspondence, and mail distribution for the designated division and/or department.
· Maintains timecards from crew leads in Time keeping system. (Paycor and Aspire).
· Maintains proper documentation and requests to ensure property or construction site is ready for maintenance and/or installment.
· Ensure customer expectations are met or exceeded, and all customer complaints are resolved quickly and as much as possible (feasible) to the satisfaction of the customer.
· Coordinate any or all communication with vendors pertaining to assigned division.
· Answer all correspondence from customers, vendors, managers and/or other staff.
· Coordinate records with Accounts Receivable and Accounts Payable team.
· Communicate with HR on all Employee Relations issues or requests.
· Follow all policy and procedures.
· Performs other related duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills. (Bilingual is a plus)
· Excellent time management skills with a proven ability to meet deadlines.
· Ability to prioritize tasks and to delegate them when appropriate.
· Ability to function well in a fast-paced environment.
· Proficient with Aspire and Microsoft Office Suite or related software.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.