Administrative Assistant

Vergennes Grand Senior Living

Located in the scenic downtown of Vergennes, Vermont, Vergennes Grand is a new senior living community set to open in early 2025. We offer a range of private and shared apartments, beautiful gathering spaces, and a complete array of services for seniors seeking independent living, assisted living, and a specialized memory care program.
As we build our team of dedicated professionals, we’re excited to offer opportunities across various roles. We’re accepting resumes now and will begin hiring for management positions in November, with other roles following in December and January. Join us in creating a warm and supportive environment where you can make a meaningful impact.

Apply today and be part of something grand!

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Administrative Assistant

We’re looking for an organized and detail-oriented Administrative Assistant to be the welcoming face of Vergennes Grand. In this role, you’ll provide essential support to the management team while ensuring smooth daily operations at our front desk. From answering calls and greeting visitors to managing schedules and assisting with administrative tasks, you’ll help keep our community running efficiently.

Job Type: Full-Time
Schedule: Monday – Friday, 9 AM – 6 PM
Pay: $22/hour

Responsibilities

Administration:

• Answer and direct incoming phone calls with professionalism and warmth.
• Assist in scheduling employees using Paycom and maintain records of time-off requests, absenteeism, and tardiness.
• Communicate daily staffing needs with department directors.
• Book meeting rooms for staff and residents and update assigned Outlook calendars.
• Participate in meetings, taking detailed minutes as requested.
• Draft and distribute emails, correspondence, and internal memos.
• Prepare regularly scheduled reports and maintain office policies and procedures.
• Order office supplies and research pricing for the best deals.
• Maintain and update contact lists and phone directories.
• Reconcile expense reports and assist with vendor coordination.
• Provide general support to visitors and act as a point of contact for residents.
• Manage house accounts for the Café/Marketplace and review balances monthly.
• Provide basic technical support for staff, including assistance with the Electronic Medical Record, e-learning, and Microsoft Office applications.
• Enroll new staff in technology applications and provide orientation and training.

Miscellaneous:

• Support other departments as needed.
• Maintain organization and cleanliness in the work area.
• Report maintenance and safety concerns promptly.
• Participate in required staff training and uphold confidentiality and professionalism.

Skills & Qualifications:

• Proven experience as an administrative assistant or office administrator.
• Strong knowledge of office management systems and procedures.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Excellent time management skills and ability to prioritize tasks.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to multitask in a dynamic environment.
• High school diploma or equivalent required; additional office administration training preferred.

If you’re an organized and motivated professional looking for a meaningful role in a welcoming senior living community, we’d love to hear from you!

Apply today and help us make Vergennes Grand a truly grand place to live and work!

Job Type: Full-time

Pay: $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $22