Billing Administrator

Position Objectives and Responsibilities

Billing

o Prepare monthly billing to customers

o Gather and summarize supplemental billing information to accommodate customer billing requirements

o Ensure construction invoices are accurate and promptly submitted for payment

o Make corrections as appropriate to ensure accurate billing following standard operating procedures

o Coordinate with Project Managers and Accounts Receivable to make any necessary adjustments to invoices, such as change orders and retention adjustments

o Communicate with clients and architects for processing pay applications

o Work to resolve billing discrepancies with clients

Accounting

o Collect receipts for monthly credit card statements (Wells Fargo and Verizon) and code into A/P

o Responsible for collecting and providing appropriate documentation-such as lien releases

o Complete customer and project set up in company billing system

o Assist accounting personnel with various tasks on an as-needed basis

Position Requirements and Qualifications

· Experience working for a construction related industry strongly preferred

· Proficient in Microsoft Office, especially Excel

· Knowledge of Viewpoint Vista software a plus

·Notary public a plus

· Excellent communication skills and able to effectively communicate with clients and staff members

· Efficient multitasking and time management skills

· Detail oriented and must possess great organizational abilities

· Strong analytical, quantitative and problem-solving skills