Marketing Administrative Assistant

Although this is a fully-remote position, candidates within proximity to the El Segundo office are highly preferred.

WHO WE ARE

Verita has set a higher standard of administrative-support services with its integrated suite of corporate restructuring, class action and legal document support solutions, and has earned recognition as a top claims administrator by the National Law Journal, the New York Law Journal and The Recorder as well as named a Best Place to Work by the Los Angeles Business Journal. At Verita, our people make the difference. We have nurtured a close-knit community of unique individuals working together to help achieve the company's mission, to provide solutions that improve information access, expedite decision-making and maximize efficiency for our clients.

DIVERSITY IS A STRENGTH

Across our team, we see diversity as a source of strength. The more perspectives we have, the better equipped we’ll be to meet the demands of our diverse customer base. We want every person who joins our team, every customer and every supplier to feel welcome. We are an Equal Opportunity Employer and believe in equality for everyone, regardless of age, national or ethnic origin, sex, gender identity or expression, race, color, religion, disability, sexual orientation, protected veteran status or other characteristics protected be applicable law. That applies throughout our company, around the world with no exceptions, regardless of differences. We will hire, develop, reward, promote and retain people purely on the basis of their talents, commitment, potential and the results they achieve. We will work hard to make sure everyone is included within our organization, removing barriers and obstacles to give everyone an equal opportunity to succeed.

PRIMARY ACCOUNTABILITIES

Work in the interesting and complex world of corporate restructuring and learn from one of the top administrative-support providers in the country. We are currently looking for bright and ambitious individuals to fill the position of Marketing Administrative Assistant. The Marketing Administrative Assistant is responsible for providing administrative support to the marketing team and senior executives, ensuring seamless coordination of various marketing functions and internal events. This role includes managing routine updates, organizing client/staff gifts, researching event venues, and handling office visit coordination. The ideal candidate will demonstrate excellent organizational skills, attention to detail, and a proactive approach to problem-solving. This position plays a vital role in supporting the smooth execution of marketing activities and enhancing team efficiency by handling administrative tasks. The Marketing Administrative Assistant will help create memorable experiences for both internal and external stakeholders while contributing to the company's overall marketing success.

WHAT WE NEED FROM YOU

Routine SF Contact Updates: 

• Regularly update Salesforce (SF) contact lists and ensure data accuracy. 
• Maintain and update marketing-related contact databases. 

Client/Staff Gifts (Baby, Promotion, etc.): 

• Organize and coordinate gift-giving for clients and staff on special occasions (e.g., baby showers, promotions, birthdays). 
• Ensure timely delivery and personal touch in each gift. 

Event Venue Research: 

• Conduct research and identify suitable venues for company events, meetings, and other marketing-related functions. 
• Present options to senior team members for final approval. 

Office/Holiday Parties and Visit Coordination: 

• Assist in planning, organizing, and executing office events, including holiday parties. 
• Coordinate logistics such as venue, catering, and invitations. 
• Schedule and coordinate office visits for clients, partners, and vendors.  
• Manage the preparation of materials and ensure a smooth experience for visitors. 

Event List Management: 

• Maintain a comprehensive list of upcoming events, ensuring key deadlines and deliverables are met. 
• Assist in event planning by coordinating schedules, sending invitations, and tracking RSVPs. 

Executive Expenses and Travel: 

• Assist with tracking and reporting executive expenses related to marketing activities and travel. 
• Coordinate travel arrangements for executives related to marketing events, client meetings, and business trips. 
• Ensure all expenses are documented and processed according to company guidelines. 

SF ROI Tracking: 

• Support tracking and reporting on the return on investment (ROI) for marketing campaigns and events using Salesforce. 
• Generate reports and provide insights to improve marketing strategies. 

CLE Applications: 

• Assist in the preparation and submission of Continuing Legal Education (CLE) applications for relevant events and programs. 

WHAT WE OFFER

Competitive base salary compensation
Discretionary bonus plan
Medical, dental, and vision coverage (self and family)
Critical illness, accident, and hospital indemnity coverage
Employer matched 401(k) retirement plan
Company paid holidays
Generous PTO program
Opportunities for advancement and career development