Senior Office Assistant

Job Purpose

Our Senior Office Assistant will execute and coordinate activities within a facility to ensure efficiencies for current employees and visitors.

Job Responsibilities

• Administer headquarters’ facilities budget, ensuring all expenses are properly accounted for and within budget.
• Assist with office layout planning, moves and new-hire setups and maintains office floorplans.
• Coordinate with maintenance and office supply vendors on deliveries, negotiations, upgrades, etc.
• Organize and maintain inventory of breakroom, conference room & office supplies and furnishings.
• Provide basic and accurate information in-person and via phone/email to internal and external customers/clients/employees.
• Greet and direct visitors and provide a positive first impression and maintain neatness in lobby and other common areas.
• Receive and sort incoming mail, process outgoing mail, maintain postage machine and related records.
• Assists with maintaining office security by following safety procedures and controlling access via the reception desk.
• Performs other clerical receptionist duties such as filing, copying, meeting organizing, etc.
  
  

Identifies opportunities for process and office management improvement.

Additional Responsibilities & Qualifications

• Our busy office is seeking a Senior Office Assistant with Customer Service skills.
• The ideal candidate will be organized, efficient and detail-oriented and will possess excellent verbal and written communication skills.
• Must be proficient with Microsoft products with strong excel spreadsheet abilities and reporting.
• Ability to work independently and as part of a team.
• Duties include support, leaders, customer service, order entry and special projects as needed.
• Minimum 5 – 7 years’ experience required.
• Salary: $80,000 - $84,000 based upon experience plus bonus potential.
  
  

Work Experience

• 3-5 years of related job experience.
• Ability to manage multiple projects, work under pressure, and adapt to sudden changes in the work environment.
• Ability to work quickly and efficiently.
• Excellent verbal, written, people, and diplomacy skills are required.
• Experience of planning, managing and organizing resources within short/medium timescales within the overall policy framework.
• Proficient with Microsoft Office Suite.
• Strong customer service skills (friendly, courteous and helpful).
• Strong planning and organization skills are required.
  
  

Education

• High School Diploma/GED Preferred
  
  

What We Offer

• Engaging and inclusive culture with employee-led Employee Resource Groups, Veritiv Cultural Alliance, recognition platform, etc.
• Extensive training opportunities, professional development programs, career pathing, and mentorship opportunities.
• Collaborative atmosphere with our customers and suppliers to create healthier, safer and more sustainable communities through our responsible operations and innovative solutions.
• Healthcare benefits and 401k, paid time off, tuition reimbursement, and much more!
  
  

About Veritiv

Together with its subsidiaries, Veritiv is the leading full-service provider of packaging solutions. Veritiv also provides JanSan, hygiene, print and publishing products and services. Veritiv serves customers in a wide range of industries, through team members around the world helping shape the success of its customers. For more information, visit www.veritiv.com and connect with the Company on LinkedIn.

Veritiv is an Equal Opportunity/Affirmative Action employer.

EEO Policy US | EEO Policy Mexico

This description does not attempt to define the job's essential functions as defined by applicable disabilities law.