Onboarding Specialist

Description

The Onboarding Specialist is pivotal in welcoming new employees and ensuring their smooth integration into the company. This position involves coordinating and executing the onboarding process, facilitating orientation sessions, and providing ongoing support to new hires as they acclimate to their roles and the organizational culture. This position will be onsite Monday through Friday and if needed, weekends. 

Duties and Responsibilities:

• Assist in the management of the company onboarding program.
• Oversee new hire orientations and onboarding plans in assigned area – first day; paperwork; trainings; and educating new hires/agency/volunteers and interns on HR policies, internal procedures, and regulations.
• Assist when needed with recruitment and staffing logistics, including posting positions, reviewing resumes, scheduling interviews, reference checks, offer letters, background checks and pre-hire logistics, and file organization.
• Assist with Relias.
• Serve as the primary point of contact for new employees when they start, addressing their questions and concerns throughout the onboarding process.
• Collaborate with HR, hiring managers, and department heads to gather necessary paperwork and meet all pre-employment requirements.
• Provide guidance and monitor the progress of new hires during the onboarding period, identifying any challenges or areas for improvement.
• Collect feedback from new employees to continuously enhance the onboarding and NEO experience.
• Collaborate with cross-functional teams to streamline onboarding processes and improve efficiency.
• Stay updated on best practices in onboarding and employee orientation, incorporating new ideas and strategies as appropriate.
• Help maintain accurate employee records both physical and electronic.
• Stay up to date on employment and labor laws.
• Set agency example with respect to accurate, complete, and timely submission of HR-related documents such as timecards, open enrollment items, annual signoffs, and training.
• Communicate clearly with the supervisor on tasks, projects, questions, and concerns.
• Be prepared for meetings and discussions by becoming familiar with the agency and attendees and anticipate data that might be helpful to the conversation.
• Engage in team-building discussions. Avoid discussions or activities that are detrimental to department confidentiality and integrity.
• Other duties as assigned.

Requirements

Required Skills and Abilities:

• Knowledge of general human resource policy and procedure.
• Ability to maintain the integrity and confidentiality of human resource information, files, and records.
• Good knowledge of employment/labor laws.
• Excellent communication and people skills.
• Strong understanding of onboarding best practices.
• Detail-oriented with strong organizational skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Adaptability and flexibility to meet the evolving needs of the organization.

Minimum Training and Experience:

• Associate’s degree in human resources or other closely related field.
• At least two (2) years’ applicable experience in Human Resources and onboarding and recruiting.
• Requires a valid driver’s license and personal transportation for occasional travel to other locations.

Physical Requirements:

• The abilities to sit, stand, walk, go up and down stairs, operate foot and hand controls, use a telephone or computer keyboard, and write. 
• Must be able to lift and/or move up to twenty (20) or more pounds at times.
• The abilities of accurately perceiving sound, near and far vision, depth perception, handling and working with files, materials, and objects, and providing oral information.

Exceptional Benefits:Minimum of 30 hours worked, and employees enjoy a comprehensive benefits package:

• Health (UPMC), Dental and Vision Insurances (1st of the month following 30 days from start date)
• Healthcare Flexible Spending Account (HSA)
• Dependent Care Flexible Spending Account
• 403b – Traditional and Roth with Company Match 
• Tuition Reimbursement (for core positions)
• Competitive PTO Plan
• 8 Paid Holidays
• Incentive in lieu of Medical coverage
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support

APPLY TODAY to make a lasting impact!
Visit https://www.verland.org/ to learn more about what makes Verland expectational! 

Verland is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.