ASSISTANT REGISTRAR

ASSISTANT REGISTRAR GRADE 11

VSC-UP PAT BARGAINING UNIT EXEMPT

BASIC FUNCTION

To support the academic function of the University by coordinating, implementing, and helping oversee functions of the Registrar's Office. Assist the University Registrar with aspects of planning and office management. Responsibilities include researching and supplying needed information to students, staff, faculty, and the administration.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Work as part of Registrar team performing functional duties including course scheduling, academic record maintenance, preparing for and participating in all phases of registration for returning and new students, and preparing for and processing students for graduation.
• Provide front line assistance to students with registration, academic records, and policy concerns. Help provide students and others with access to academic records as provided by polices.
• Interpret and implement standard academic policies, communication policies, and procedures for exceptions to various constituencies.
• Generate reports and gather data as requested by the Provost, Deans of Schools, Department Chairs, and faculty committees.
• Provide academic data and reports to other departments and functional areas including but not limited to Academic Affairs, Academic Support, Accounts Receivable, Admissions, Alumni Relations, Athletics, Financial Aid, International Student Support Services, Student Life, Study Abroad, etc.
• Assist with institutional research requests from internal and external constituencies.
• As part of the Registrar team, develop, evaluate, and modify internal operating policies and procedures. Assist with systems and database corrections and updates as needed.
• Participate in on-going training and professional development activities and assist in training other staff as needed.
• Maintain basic familiarity with the University curriculum.
• Confer frequently with supervisor and other University personnel to plan and coordinate activities / systems, exchange information, investigate and resolve problems.
• Serve on college and system-wide committees as requested.
• Perform other related duties as assigned.

SUPERVISON RECEIVED

Direct supervision is received from the University Registrar.

SUPERVISION EXERCISED

Direct supervision of student workers / assistants.

MINIMUM QUALIFICATIONS

A Bachelor's degree in appropriate discipline, plus three or more years of relevant records administration or student information systems experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

PREFERRED QUALIFICATIONS

Previous Registrar's Office experience desirable.

KNOWLEDGE, SKILLS, & ABILITIES

Knowledge :

Skills :

Abilities :

Location : Randolph, VT

Benefits Package :

This general outline illustrates the type of work which characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.

Vermont State University is a part of the Vermont State Colleges System (VSCS). VSCS values individual differences that can be engaged in the service of learning. Diverse experiences from people of varied backgrounds inform and enrich our community. VSCS strongly encourages applications from historically marginalized and underrepresented populations. VSCS is an equal opportunity employer, in compliance with ADA requirements, and will make reasonable accommodations for the known disability of an otherwise qualified applicant. Please contact our HR office for assistance with accommodations at humanresources@vermontstate.edu.

NOTE : This job could be subject to a criminal background check. Any offer of employment is contingent upon the satisfactory results of this check.