Administrative Assistant I

Position Title: Administrative Assistant I FLSA Status: Non-exempt

Reports to: Human Services Manager-Child Support, Human Services Director

Department: Human Services Pay Grade: F

Position Summary

This position description has been prepared to assist in evaluating duties, responsibilities, and skills of the position. It is not intended as a complete list of specific responsibilities and duties, nor is it intended to limit duties to those listed.

This position is responsible for providing current information on the administration of the Child Support Unit within the Department of Human Services.

Essential Duties and Responsibilities

• Communicates with the public, employees, and other individuals to answer questions, direct, explain, and inform.
• Answers telephones, directs calls, and takes messages.
• Receives, sorts, date stamps, and distributes daily mail, deliveries, and messages as directed.
• Performs routine clerical tasks including scanning, filing, sorting, recording, form ordering, and typing as required.
• Maintains and files correspondence and reports.
• Acts as receptionist and does basic book and record keeping.
• Receipts child support payments before providing to a case worker for further processing.
• Operates and maintains office machines, such as photocopiers, scanners, facsimile machines, voicemail systems, and personal computers.
• Maintains and orders office supplies.
• Basic KIDS data entry, including file prep.
• Takes meeting minutes for meetings as directed.
• Maintains organization of the Child Support Agency.
• When advised and directed, serves as a backup for the Administrative Assistant for the Department of Human Services.
• Related Job Functions
• Responsible for working safely and following safety practices and standards of the facility; responsible for reporting and/or correcting any existing or potential safety or accident hazard.
• Establishes and maintains effective working relationships with co-workers and others.
• Attends staff meetings and training sessions.
• Maintains brochures, postings, and legal notices for public viewing.
• Performs related work as required or directed.

Physical Demands

• Ability to sit, stand, and move around for extended periods.
• Proficiency in keyboarding and using office equipment such as computers, printers, and copiers.
• Capable of lifting and carrying light to moderate office supplies.
• Visual acuity to read printed materials and view computers screen for extended periods.
• Manual dexterity to operate office equipment and perform tasks such as filing and organizing paperwork.
• Ability to communicate with the public and Vernon County staff in-person and on the phone.
• Involves minimal potential and/or direct exposure to blood or body fluids.

Education and Training Requirements

• Graduation from an accredited high school or GED; requires three years recent office experience with demonstrated competency in advanced word processing, bookkeeping, and computer skills.
• In evaluating candidates for this position, the County may consider a combination of education, experience and training that provides the necessary knowledge, skills, and abilities to perform the duties of the position.
• Possession of a valid driver’s license and reliable transportation with adequate auto insurance to meet minimum County requirements, or access to reliable transportation for city and rural travel.
• Must pass background check and pre-employment drug screen.

Job Type: Full-time

Pay: $18.78 - $24.57 per hour

Expected hours: 37.5 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift

Work Location: In person

Salary : $19 - $25