What are the responsibilities and job description for the Personnel Assistant II Norfolk Administrative Contract Norfolk,VA position at VersAbility Resources Inc.?
The Personnel Assistant II position at Military Sealift Command (MSC) in Norfolk is responsible for performing a variety of administrative and clerical tasks to support the smooth and efficient operation of the office. This position requires a high level of attention to detail, exceptional organizational skills, and the ability to work in a fast-paced environment.
Our Personnel Assistant II position participates in the Ability One program; allowing individuals with significant disabilities to work in various positions within our Government Contracted positions.
Perks of the position:
- Weekday schedule (Monday-Friday)
- Full-Time (40 hours per week)
- Government recognized holidays off (as listed on the OPM website)
- PTO/Sick Leave
- Access to comprehensive benefits
Responsibilities:
- Provide general administrative support by managing correspondence, maintaining files, and organizing documents.
- Process complex personnel actions.
- Answer phone calls, take messages, and direct calls to the appropriate staff members.
- Prepare and maintain reports, spreadsheets, and databases to track and monitor various office activities with a short turnaround time.
- Directs General Clerk II’s to ensure that appropriate steps are being taken to complete assigned tasks.
- Procure and maintain office supplies and equipment, ensuring inventory levels are maintained.
- Perform data entry tasks accurately and efficiently.
- Provide excellent customer service by addressing inquiries and requests promptly and professionally
- Collaborate with team members and other departments to ensure smooth workflow and efficient operations.
- Adhere to established procedures, policies, and guidelines to maintain confidentiality and data security.
Requirements:
1. High school diploma is required; Bachelor’s degree preferred.
2. Proven experience as a General Clerk or in a similar administrative role.
3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
4. Strong organizational and time management skills, with the ability to prioritize tasks effectively.
5. Excellent verbal and written communication skills.
6. Detail-oriented and possessing a high level of accuracy in regards to data entry and record-keeping.
7. Ability to multitask and work well under pressure in a deadline-driven environment.
8. Strong interpersonal skills and the ability to work collaboratively in a team-oriented setting.
9. Familiarity with military or government administrative processes and systems is preferred.
10. This position requires an Active Secret security clearance or the ability to pass a Government investigation to obtain a Secret clearance. Please note obtaining at minimum an Interim Secret Clearance is required before receiving a start date for this position.
The Personnel Assistant II supporting Military Sealift Command (MSC) will play a pivotal role in ensuring the smooth operation of the office, supporting staff members, and providing exceptional administrative support to MSC This position offers opportunities for growth and development within the organization.
