Travel & Expense / Senior Accounts Payable Specialist

Who You Are:

Oversees the day-to-day administration of the company's travel and business expense reimbursement program across Versar Global Solutions.

What You'll Do:

• Travel & Expense
  • Manage Travel & Expense (T&E) system including Audit Rules as well as administrative and maintenance tasks
  • Maintain users in the T&E system, working in collaboration with the corporate credit card program
  • Final authority for all expense reporting submissions ensuring company policies and procedures is followed while making expense report audit decisions
  • Responsible for Internal and External communication regarding travel
  • Identify credit card payment delays and alerting users as needed
  • Internal expert on the usage of the Travel & Expense system functionality
  • Train new employees and conduct ongoing internal training on all the T&E processes and policies
  • Serve as the main point of contact for all travel, expense and travel credit card questions
  • Partner with appropriate departments and personnel to revise and update travel policy as needed
• Accounts Payable
  • Voucher entry - ensuring invoices are accurate and per purchasing documents
  • Payment processing - preparing weekly payment batches accurately and timely and ensuring all payments are in accordance with policies and procedures
  • Maintaining schedules to track and ensure monthly vendors are paid on time.
  • Contacting vendors to obtain necessary documents needed to process invoices and payments, such as W9s, payment/bank details or other items.
  • Reconciling and reviewing AP aging monthly, including following up to close any open AP invoices that are over a month old.
  • Processing Concur batches and ensuring expenses are reimbursed in a timely matter.
  • Assist with efficient and timely month end closing.
  • Provide supporting documentation for audits.
  • Updating, when necessary, vendor, merchant and/or vendor account information.
  • Maintaining organized AP documentation and support records / files.
• Performs other duties as required.

Lead by example

• Comply with the company's policies and procedures as well as all rules and laws emanating from any of the regulatory authorities.
• Embrace change and drive innovations - adopt the philosophy of continuous improvement.
• Operate in a transparent manner and strive to assist team members and colleagues to deliver the best outcome to Versar and its customers and partners.
• Maintain confidentiality where required, whether business related or relating to staffing issues.
• Work collaboratively with other colleagues in the region and internationally to ensure we are operating as one Versar

What You'll Bring:

• Associate's degree in related field or High school diploma or general education degree (GED) with minimum of two years related accounting experience. Bachelor's degree in accounting or related field desirable.
• 2-5 years of experience with payables operation.
• Deltek CostPoint experience is highly desirable along knowledge of automated workflow processing tools such as Hyland OnBase, Automate or brainwave.
• Working knowledge of Concur Travel & Expense Platform highly desirable.
• Knowledge of IRS vendor tax status rules and IRS form 1099 reporting and year-end filing
• Great organizational skills and attention to detail.
• Proven problem-solving abilities and the ability to work effectively and accurately under pressure.
• Exceptional interpersonal and communication skills, both written and verbal.
• Ability to manage multiple requests, assess priorities, and consistently achieve deadlines.
• Proficiency in Microsoft office (i.e. excel, word and PowerPoint) and payroll applications.
• Seeking a strong collaborator with demonstrated ability to work successfully with cross functional teams.
• Must be proficient in English, both written and verbal, to ensure effective communication and collaboration.
• Successful results of preemployment screenings, including federal background check, MVR, and drug screen.
• Comply with company drug and alcohol policy.
• Be authorized to work in the US or will be authorized by the successful candidate's start date.

Compensation

Expected Salary: $75,000 per year

Versar Global Solutions is providing the compensation range and general description of other compensation and benefits that the Company in good faith believes it might pay and/or offer for this position based on the successful applicant's education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's status protected by local, state, or federal law.

Location Requirements

The position will primarily work a hybrid schedule.

Who We Are:

Headquartered in Washington, DC, Versar Global Solutions provides full mission lifecycle solutions for challenges faced by our government and commercial Customers in the natural, built, and digital environments. With nearly 2,000 team members around the world, and a rich legacy spanning more than 70 years, Versar Global Solutions delivers a broad array of planning, analysis and risk management solutions, project and program management, operations and maintenance services, and information technology applications for environmental management and remediation projects, mission critical facilities and installations, and in support of readiness and contingency operations.

EEO Commitment

Versar Global Solutions is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Versar Global Solutions complies with applicable state and local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Versar Global Solutions expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran. Improper interference with the ability of Versar Global Solutions employees to perform their job duties is not tolerated.