What are the responsibilities and job description for the Office Coordinator - Resort in Lake Tahoe position at Vertex Hospitality Solutions LLC?
Summary
The Administrative Assistant will perform a variety of administrative and clerical tasks. We expect the ideal candidate to provide support to our managers and employees, assist in daily office needs and assist to manage the hotel general administrative activities. The candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Previous experience as a Secretary or Administrative Assistant and familiarity within our industry is a plus. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
- Answer and direct phone from and to employees, managers, and main office.
- Assist with management meetings and take minutes.
- Write, distribute, and upload acknowledgment forms, disciplinary actions and other employee documents.
- Assist in the preparation of regularly schedules for employees.
- Maintain and update the employee attendance tracker.
- Organize and perform New Hire Orientations which includes presentation, trainings, and policies.
- Provide general support to employees.
- Act as the point of contact for employees and main office
- Liaise with executive and senior administrative assistants to handle requests and inquiries from senior managers.
- Assist with the daily operation as needed.
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Experience
- Customer Service: 3 years (Preferred)
- Administrative Assistant: 3 years (Preferred)
Administrative Duties
- Scheduling
- Running errands
- Sorting and sending mail
- Answering and routing phone calls
- Managing social media
- Greeting visitors
