Demo

Administrative Assistant

Vertisystem
Sonoma, CA Temporary
POSTED ON 1/20/2025
AVAILABLE BEFORE 4/20/2025

Title : Administrative Assistant

Location : San Francisco, CA, 94105

Duration : 5 months Contract with Possible extension

Pay Rate : $30-$33 Per hour on W2

  • Familiarity with basic cybersecurity terminology and concepts is a plus.

Job Summary :

  • We are seeking a detail-oriented and highly organized Administrative Assistant to support our Security team for a short-term contract. The ideal candidate will have strong administrative and communication skills, be proficient in Google Suite, and thrive in a fast-paced environment. This position is perfect for someone looking to gain experience in a dynamic remote work setting while providing essential support to our executives and team operations.
  • Calendar management - coordinate all meetings both internal and external, being proactive about conflicts and understanding priorities. This role will involve heavy calendar management.
  • Manage the daily schedule of the executives; coordinate domestic and international travel, process expense reports and assist with management of budget needs
  • Field incoming requests; exercise strong judgment and discretion with highly confidential information.
  • Help schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite).
  • Maintain trusting relationships with customers, prospects, team and contacts
  • Provide backup support for other Admins in the department
  • Provide general administrative support by scheduling appointments or making dining reservations
  • Maintain and organize digital files ensuring accuracy and easy retrieval of documents.
  • Assist with preparing and editing documents, presentations, and reports.
  • Assist in the coordination of meetings, conferences, and other events, including logistics and communications.
  • Perform data entry and maintain accurate records in spreadsheets or databases.
  • Support the team with basic research and other special projects as required.
  • Assist with other administrative tasks as assigned by management and Executive Assistant, Security
  • Required Skills :

  • Minimum 3 years of professional experience; ideally supporting 4 or more executives
  • Ability to interact in a professional manner with customers, prospects and internal team
  • Experience with web-based scheduling and collaboration tools; G Suite, Coupa, Navan, Zoom, and Workday
  • Experience with project management tools (e.g., Trello, Jira, Asana) is a plus, but not required.
  • Experience with arrangement of schedules and logistics, at times, across multiple time zones
  • Outstanding time management skills and attention to detail
  • Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency
  • Expectation of complete confidentiality on all business matters
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions
  • Excellent verbal and written communication skills
  • Ability to remain energetic and positive in a fast-paced environment
  • Excellent common sense and ability to make solid judgment calls autonomously
  • Ability to be proactive and anticipate next steps
  • Get along well with a variety of personalities; team player attitude
  • Ability to prioritize multiple task
  • Education

  • NA - High school diploma or equivalent; some college coursework preferred.
  • Salary : $30 - $33

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