What are the responsibilities and job description for the Administrative Assistant position at Verus Title Utah, LLC, a Company of Fathom...?
Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong time management skills and a proactive approach to supporting daily operations. This role ensures office efficiency by handling clerical tasks, coordinating schedules, and supporting title and escrow processes including order entry.
Responsibilities
- Manage office supplies, appointments, and general office organization.
- Assist with document preparation, data entry, and file management.
- Communicate professionally with clients, real estate agents, and lenders.
- Maintain accurate records and ensure compliance with industry regulations.
- Support invoicing, expense tracking, and light bookkeeping tasks.
- Use office software and industry tools to process title documentation.
- Review inbound emails in Orders Team inboxes, determine the content of the email, open new orders and direct other emails to the appropriate team.
- Accurately create new files as order opening emails are received from agents & lenders
- Read & understand Real Estate Purchase Contracts & other documents received
- Note each new file with a detailed summary of the transaction
- Communicate clearly with team members, processors, agents, lenders and client
- Manage incoming calls efficiently and professionally across multiple states.
Experience
- Previous administrative experience, preferably in real estate, title, or legal settings.
- Strong organization, time management, and communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle confidential information professionally.
If you are an enthusiastic individual who thrives in a fast-paced environment and is eager to contribute to our team's success, we encourage you to apply for this rewarding opportunity.
Job Type: Full-time
Pay: $19.23 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Ability to Commute:
- Saint George, UT 84790 (Required)
Work Location: In person
Salary : $19