HR Coordinator

COMPANY OVERVIEW: Together We Soar!

Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Floridas Top Workplaces.

Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values!

JOB SUMMARY: Your Flight Plan!

The Human Resource Coordinator, will support the daily operations and activities of the HR Department, including but not limited to facilitating the recruitment process, coordinating the onboarding of new hires, conducting orientation, creating invoices, and maintaining records for payroll processing.

RESPONSIBILITIES AND DUTIES: Ready to Fly!

• Responsible for the onboarding process in its entirety.
• Performs customer service functions by answering employee requests and questions.
• Maintains confidential records and prepares reports.
• Assists with processing/supporting payroll.
• Provides support to new hire throughout on-boarding process, including processing background checks and drug tests, conducting I-9 verifications, and compiling all required HR new hire forms.
• Supports the recruitment activities by preparing and posting job ads online, helping with resume screening and scheduling interviews, maintaining candidate data base, and following up with candidates with shortlisting callbacks or rejection emails.
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions. Manage the faxes and distribute each appropriately.
• Prepares new employee files and files documents appropriately.
• Assists or prepares correspondence as requested.
• Order the Labor Law Poster and mail it to all our locations.
• Sends weekly reports to HR team including, I9 Pre-hire, Benefits Reminder, & New Hire Orientation.
• Run Motor Vehicle Report for each employee in the company.
• Review the ScreeningOne invoices monthly to ensure accuracy.
• The HR Coordinator has no supervisory responsibilities.

REQUIRED EXPERIENCE AND QUALIFICATIONS: The Wingspan Needed!

• Bachelor's degree in human resources or related field and/or equivalent experience.
• At least two years related experience required.
• Occasional travel may be required

PHYSICAL DEMANDS AND WORK ENVIRONMENT: Our Nest is your Nest!

• This is a largely sedentary role.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
• Ability to lift up to 15lbs

BENEFITS: The Perks of Eagle Pride!

At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan.

In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates!

AAP/EEO Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DRUG FREE WORKPLACE

In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.

OTHER DUTIES MAY BE ASSIGNED

The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.