What are the responsibilities and job description for the Document Control Coordinator position at Vestal Corporation?
JOB SUMMARY: The Document Control Project Assistant will be responsible for transmitting documents issued by the Project Team, checking for accuracy and overall quality.
JOB DUTIES:
- Work closely with the Project Management team on transmitting documents.
- Responsible for accuracy and overall quality of project documents.
- Distribute drawings, specifications, RFI, and submittals.
- Enter, track, and manage specifications, RFI’s, and submittals.
- Perform quality checks on documents.
- Establish and maintain electronic files.
- Maintain update of document logs.
- Manage and transmit drawing revisions.
- Comply with Company’s Quality Control and Project Management procedures.
- Promote a positive working environment to achieve the organization’s goals.
- Perform other duties as assigned.
WORK ENVIRONMENT:
Work is performed in a Vestal Corporation office.
PHYSICAL REQUIREMENTS:
- Prolonged periods of sitting at a desk and able to operate a computer and other office equipment.
- Must be able to move about the office to access office equipment and other office buildings within the Vestal office complex.
- This position frequently communicates with others and must be able to exchange accurate information.
KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:
- Minimum 4 years of experience in construction and engineering is required.
- Strong understanding of construction and engineering terminology is preferred.
- Highly detail oriented with effective organization and coordination skills.
- Proficient in Microsoft Excel.
- Ability to work overtime as needed.
- Excellent written and verbal communication skills.
- Strong attention to detail, facilitation, team building, collaboration, organization, and problem-solving skills.
- Requires effective time management skills, personal conduct, and change management abilities.
- Bi-lingual (Spanish) is a plus.
- Ability to effectively interact with co-workers, clients, vendors, and other business contacts.
- Ability to work in multi-tasked, deadline driven environment and handle a large volume of electronic documents.
- Must comply with Vestal Corporations’ core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.
Overall Computer knowledge:
- OpenText experience
- Aconex experience
- Prolog experience
- Procore experience
- Bluebeam experience
- Microsoft Office
- Microsoft Teams
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Work Location: In person
Salary : $20 - $25
