What are the responsibilities and job description for the Registrar position at Vestavia Hills Board of Education?
VESTAVIA HILLS CITY SCHOOLS
TITLE: Secretary/Registrar
QUALIFICATIONS:
- High school diploma or equivalent.
- Successful experience working with children.
- Meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.
FLSA: Non-exempt
REPORTS TO: Principal
TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the system’s approved compensation plan.
Length of the work year and hours of employment shall be those established by the system.
REQUIRED DUTIES AND RESPONSIBILITIES
- Types correspondence, answers phone, copies, and performs other secretarial tasks as assigned.
- Handles correspondence for principal and assistant principal.
- Prepares and sends student transcripts to enrolling school and colleges if assigned.
- Assists bookkeeper with collecting and receipting money.
- Assists teachers with instructional supplies.
- Assists school visitors.
- Handles attendance reporting, including daily and monthly and end-of year reports if assigned.
- Processes student transfer and withdrawals if assigned.
- Maintains cumulative folders on each student if requested.
- Compiles State Department of Education and Federal Reports.
- Assists in maintaining the security of records, materials and equipment.
- Collects and processes data for State Department of Education reports, if assigned.
- Communicates effectively with the staff members, students, parents, adminstrators and other contact persons using tact and good judgment.
- Disperses medications according to system policies and procedures, if assigned.
- Maintains confidentiality regarding school/workplace matters.
- Participates successfully in the training programs offered to increase skill and proficiency related to assignment.
- Keeps supervisor informed of potential problems or unusual events.
- Responds to inquiries and concerns in a timely manner.
- Prepares all required reports and maintain all appropriate records.
- Participates in cross-training activities as required.
- Assumes other reasonable and equitable job-related duties as assigned by the immediate supervisor.
KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to relate to and work with students and adults in a positive manner.
- Effective oral and written communication skills.
- Basic English and mathematics skills.
- Ability to follow written and verbal instructions.
- Basic knowledge of technology and ability to apply knowledge to assigned areas of responsibility.
- Ability to perform clerical tasks.
- Ability to plan and organize.
- Knowledge of operation of office and technical equipment.
- Ability to work cooperatively with colleagues.
- Ability to be flexible.
- Ability to maintain confidentiality.
- Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.
EVALUATION:
Performance of this job will be evaluated in accordance with the provisions of the Board’s policy on the evaluation of personnel.
SOURCE: Vestavia Hills City Schools, Vestavia, Alabama
This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job qualifications and responsibilities, and the employee may be required to perform other related duties as assigned. The Vestavia Hills City Board of Education reserves the right to amend the job description as needed.
Vestavia Hills City Schools (VHCS) does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Meredith Hanson, Director of Personnel/Section 504/Title IX Coordinator, at 1204 Montgomery Highway, Vestavia Hills, AL 35216. For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.
