What are the responsibilities and job description for the Executive Personal Assistant position at Vet General Animal Hospital?
Job Summary
We are seeking a highly organized and proactive Personal Assistant to support our team in managing daily operations and ensuring smooth workflow. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask effectively. This role requires a blend of administrative support, event planning, and front desk management, making it essential for the candidate to be adaptable and resourceful.
Responsibilities
- Provide comprehensive administrative support to executives or team members.
- Manage calendars, schedule appointments, and coordinate meetings.
- Assist in event planning, including logistics, venue selection, and vendor coordination.
- Handle phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.
- Maintain organized records and files using tools such as QuickBooks and DocuSign.
- Perform proofreading of documents to ensure accuracy and clarity.
- Utilize computer literacy skills to manage various office tasks efficiently.
- Serve as the first point of contact at the front desk, greeting visitors and managing inquiries.
- Support daily office operations by assisting with general administrative tasks as needed.
Qualifications
- Proven experience as a Personal Assistant or in a similar administrative role.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication abilities.
- Proficiency in office software applications (e.g., Microsoft Office Suite).
- Familiarity with QuickBooks for basic financial tracking is preferred.
- Experience with DocuSign for document management is a plus.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- A proactive attitude with a willingness to learn and adapt in a fast-paced environment.
Job Types: Full-time, Part-time, Contract
Pay: $55,572.00 - $82,037.00 per year
Expected hours: 30 – 40 per week
Schedule:
- 8 hour shift
Work Location: In person
Salary : $55,572 - $82,037
