Office Administrator- Top Secret Required

Overview

Staffing Pros, a division of VETS Inc., is recruiting for a full-time Office Administrator in Greenwood Village, CO. An Active Top Secret clearance is required for this role. 

 

If you have additional questions not answered by the information contained within this posting, please contact our team directly at StaffingPros@vets-inc.com.

 

This role involves managing administrative, security, and IT-related tasks while providing direct support to the CEO. The ideal candidate will have excellent organizational skills, proficiency in administrative functions, and a collaborative mindset to contribute to a dynamic and efficient office environment.

Responsibilities

• Support security administration duties, including facility security, COMSEC security, automated information systems security, SSP updates, and managing visit requests.
• Assist the CEO with administrative tasks such as scheduling, managing emails, answering calls, organizing documents, maintaining records, arranging travel, and taking meeting notes.
• Process travel reimbursement expense forms for staff.
• Order and manage office supplies, furniture, and equipment.
• Coordinate recruitment efforts, including scheduling interviews and reserving meeting spaces.
• Support internal interview processes and organize corporate and Board of Director meetings.
• Manage the office budget and oversee maintenance and repair work.
• Provide procurement support, including ordering, shipping, receiving, and inventory management.
• Arrange regular testing of health and safety equipment and update related policies.
• Handle complex staff queries and complaints via phone, email, and in-person interactions.
• Arrange office cleaning and maintain a safe and comfortable work environment.

Qualifications

• A minimum of a 2-year degree in administration or 5 years of equivalent experience.
• Proficiency in the MS Office Suite.
• Strong organizational, communication, and interpersonal skills.
• Experience in an office setting providing administrative support.
• Clearance: Minimum Top Secret security clearance required.

EEO Statement

Staffing Pros a division of VETS-inc is an Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.