What are the responsibilities and job description for the Administrative Assistant II - Minot, ND position at VetJobs?
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Employee Type
Regular-Full time
Union/Non
This is a non-union position
Are you able to prioritize in a fast-paced environment and still maintain attention to detail? If you have a positive demeanor and have excellent interpersonal and organizational skills, we have the perfect opportunity for you!
Provide Support to Arrowhead office staff, Area Manager and Supervisors as needed, and specific support to Area Operations Teams in Stanley and Williston, as well as the Technical Services Team, while providing backup support to Minot Area Operations and PLM teams.
Minute/action item recording for departmental meetings, photocopying, courier packages in and out, off-site filing and tracking, catering, ordering office and kitchen supplies; and work with other requests from staff/contractors and visitors to the department.
Working with Area Manager to coordinate all ND Area and some Ops area of support team building activities, and large on-site/off-site department functions.
Liaise with other Region Admins for consistency/back-up, and on other projects as requested or required.
Provide support with expenses, travel booking and management, and department calendars for areas of support.
Provide administrative support for recruitment activities; assisting in providing on-boarding/off-boarding support to new hires while coordinating with HR and hiring leaders; and acting as liaison between HR and management and Supervisors when required.
Assist leaders in providing orientation of new staff (employees, contractors/co-op students), and providing locations and information for viewing policies and procedures, department setup and structure, ELink usage, WorkDay, SharePoint, Oracle, Markview, travel and credit card policies. Assist in training employees on accounting and coding needs in conjunction and collaboration with Area accountants.
Winpack Administrator – Arrowhead office security administrator (create/maintain security groups and access levels and key cards); creation/maintenance of security access cards, to include retrieval of security camera data. Holder of the ND Area Key logs and administrator of keys and needs including tracking, auditing, and handout and collection when needed.
Responsible for invoice Coding and Minor Operating Budget maintenance as requested.
Assisting in creation of PO’s/WO’s for Area purchasing and requisition needs.
Maintain office equipment and material orders. Work closely with IT dept. to ensure office copiers and IT equipment are maintained and working properly.
Administrator of JJ Keller and commercial motor vehicle needs for ND tied to paperwork and working with Fleet Services team as needed on all vehicle related tracking and transactions including donations or auctioning of old units.
Support and work with Areas relating to OQ paperwork and tracking and submission to proper depts. Working as requested tied to training and training dept. needs or requests and block training meals etc.
Collecting and submitting accurate contractor hours to safety dept. periodically and as directed by safety team.
Assist as required in emergency response situations including documentation unit in ICS.
Auto req ID
440036BR
Minimum Education Required
High School/GED
Job_Category
Administrative and Support Services
Additional Qualifications/Responsibilities
Who You Are:
You Have The Following Education & Experience
A High School diploma with at least two years of experience in progressively responsible secretarial and administrative support roles, preferably supplemented by continuing education courses.
Ability to multitask with attention to detail.
Positive attitude with a high level of professionalism and ability to collaborate well with others.
Exceptional interpersonal, organizational and communication skills.
Preferred
A university degree is desirable.
Proven proficiency in Oracle Financial Applications, SharePoint, and Workday applications.
Desire to continuously learn, with the initiative to take on evolving and more challenging tasks.
Strong computer skills are required with proven proficiency in all MS Office Products and Visio Software.
Working Conditions
Office Setting
Routine handling and/or awareness of sensitive or company confidential information, documents, etc.
High volume of work required to be proactively planned and reprioritize on a frequent basis, inclusive of effective communications.
Enbridge Flex-work Program - Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option of the options.
City*
Minot
State*
North Dakota
Job Code
Administrative_Assistant Clerical
Affiliate Sponsor
Enbridge
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Employee Type
Regular-Full time
Union/Non
This is a non-union position
Are you able to prioritize in a fast-paced environment and still maintain attention to detail? If you have a positive demeanor and have excellent interpersonal and organizational skills, we have the perfect opportunity for you!
- Cross-border relocation is not offered for this position
Provide Support to Arrowhead office staff, Area Manager and Supervisors as needed, and specific support to Area Operations Teams in Stanley and Williston, as well as the Technical Services Team, while providing backup support to Minot Area Operations and PLM teams.
Minute/action item recording for departmental meetings, photocopying, courier packages in and out, off-site filing and tracking, catering, ordering office and kitchen supplies; and work with other requests from staff/contractors and visitors to the department.
Working with Area Manager to coordinate all ND Area and some Ops area of support team building activities, and large on-site/off-site department functions.
Liaise with other Region Admins for consistency/back-up, and on other projects as requested or required.
Provide support with expenses, travel booking and management, and department calendars for areas of support.
Provide administrative support for recruitment activities; assisting in providing on-boarding/off-boarding support to new hires while coordinating with HR and hiring leaders; and acting as liaison between HR and management and Supervisors when required.
Assist leaders in providing orientation of new staff (employees, contractors/co-op students), and providing locations and information for viewing policies and procedures, department setup and structure, ELink usage, WorkDay, SharePoint, Oracle, Markview, travel and credit card policies. Assist in training employees on accounting and coding needs in conjunction and collaboration with Area accountants.
Winpack Administrator – Arrowhead office security administrator (create/maintain security groups and access levels and key cards); creation/maintenance of security access cards, to include retrieval of security camera data. Holder of the ND Area Key logs and administrator of keys and needs including tracking, auditing, and handout and collection when needed.
Responsible for invoice Coding and Minor Operating Budget maintenance as requested.
Assisting in creation of PO’s/WO’s for Area purchasing and requisition needs.
Maintain office equipment and material orders. Work closely with IT dept. to ensure office copiers and IT equipment are maintained and working properly.
Administrator of JJ Keller and commercial motor vehicle needs for ND tied to paperwork and working with Fleet Services team as needed on all vehicle related tracking and transactions including donations or auctioning of old units.
Support and work with Areas relating to OQ paperwork and tracking and submission to proper depts. Working as requested tied to training and training dept. needs or requests and block training meals etc.
Collecting and submitting accurate contractor hours to safety dept. periodically and as directed by safety team.
Assist as required in emergency response situations including documentation unit in ICS.
Auto req ID
440036BR
Minimum Education Required
High School/GED
Job_Category
Administrative and Support Services
Additional Qualifications/Responsibilities
Who You Are:
You Have The Following Education & Experience
A High School diploma with at least two years of experience in progressively responsible secretarial and administrative support roles, preferably supplemented by continuing education courses.
Ability to multitask with attention to detail.
Positive attitude with a high level of professionalism and ability to collaborate well with others.
Exceptional interpersonal, organizational and communication skills.
Preferred
A university degree is desirable.
Proven proficiency in Oracle Financial Applications, SharePoint, and Workday applications.
Desire to continuously learn, with the initiative to take on evolving and more challenging tasks.
Strong computer skills are required with proven proficiency in all MS Office Products and Visio Software.
Working Conditions
Office Setting
Routine handling and/or awareness of sensitive or company confidential information, documents, etc.
High volume of work required to be proactively planned and reprioritize on a frequent basis, inclusive of effective communications.
Enbridge Flex-work Program - Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option of the options.
City*
Minot
State*
North Dakota
Job Code
Administrative_Assistant Clerical
Affiliate Sponsor
Enbridge
