Administrative Assistant - Phoenix, AZ

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Administrative Assistant to join our Building Science Solutions team in Phoenix, Arizona. This is a fantastic opportunity to grow a versatile career in the Building Science Solutions - Building & Construction group!

Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering and construction disciplines, developing the most innovative product and project solutions. Intertek's project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities.

Intertek's Building Science Solutions (BSS) group is primarily focused on building enclosure consulting, commissioning, and field performance testing for new construction and retrofit projects.

What are we looking for?

The Administrative Assistant is responsible for providing administrative support to the Phoenix, AZ office.

Schedule : Monday - Friday

Salary & Benefits Information

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What You'll Do :

Generate, proof and finalize project deliverables

Database entry and maintenance in iConnect and Oasis

Assist with updating and maintaining resumes and project profiles

Prepare invoicing for review by Project Managers

Review, edit and process technical reports

Provide back-up support for other department administrative staff

Perform other responsibilities, as assigned

Follow and enforce safety requirements and company policies

Maintain brand identity in accordance with department and corporate requirements

Edit, proofread and finalize proposals - meeting deadlines

Perform data entry maintenance in CRM and iConnect

Assist in maintaining, reviewing, editing, updating and inventorying resumes and project profile sheets

Review / edit PowerPoint presentations

Perform training for co-workers / new employees

Create organized billing from spreadsheet data

Grow client relationships through positive interactions

Assist in the proofreading and finalization of reports

Assist with client visits / industry events as needed

Assist with other department and administrative tasks as requested

Additional Qualifications / Responsibilities

Minimum Requirements and Qualifications :

High School Diploma or GED Equivalent

3 years direct experience with customer interaction and billing

Willing and able to work overtime and / or flexible hours, as needed by the workload of the business

Knowledge and understanding of services provided by Building Science Solutions

Be detail oriented with strong proofreading skills such that work product is correct and final without the need to be reviewed by others

Strong communication skills, both oral and written, including grammar and spelling

Excellent computer skills including Word, Excel, PowerPoint, Publisher and Adobe Acrobat

Good organizational skills

Excellent grammar and spelling in order to proofread and edit technical reports

Must be able to multi-task and function in a fast-paced environment with shifting priorities and tight deadlines

Willing and able to work independently as well as part of a team to effectively support the department and contribute positively to team moral