What are the responsibilities and job description for the Administrative Assistant - Pittsburgh, PA position at VetJobs?
Job Description
On behalf of VetJobs/MilitarySpouseJobs, thank you for your interest. We are assisting our partnering company, listed below, with this position. It is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow for next steps.
This position will support UPMC Hillman Cancer Center Volunteer and Community Services Department and Ground Floor operations in an administrative capacity.
Applicants should have skills to work both as part of a team and in an independent manner. This role provides support to the overall success of the department with volunteer onboarding paperwork and recordkeeping. Additionally, this position will be required to guide and direct patients and visitors to the facility. This position has regular interactions with volunteers, employees, and patients and thus must be able to function professionally and confidentially in a healthcare office environment.
The ideal candidate has at least one year of related office work experience. Knowledge and experience of using Word, Excel, Microsoft Teams, Outlook is a must. Excellent communication skills (oral and written) are required.
Duties Include
Schedules meetings/interviews with volunteer applicants and manages calendars in coordination with others; provides logistical support as needed.
Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails; supports information desk and resource center coverage as needed in administrative capacity.
Works with the team to identify departmental improvements for efficiency and accuracy; participates in the programmatic development changes as needed.
Prepares volunteer files upon start and monitors for annual requirement completion; ensures confidentiality of sensitive information and materials.
Performs a variety of clerical duties, including updating content on department website, filing paperwork, and data entry.
The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.
Job Summary
Performs administrative assistant support work of moderate complexity.
Essential Functions
Performs administrative assistant support work of reasonable complexity.
Physical Effort
Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category Part-time regular
Job Classification Staff.Administrative Assistant II
Job Family Administrative Support
Job Sub-Family Clerical
Campus Pittsburgh
Minimum Education Level Required Associate's Degree
Minimum Years of Experience Required 3
Will this position accept substitution in lieu of education or experience? No
Work Schedule Monday - Friday, 8:00am - 4:30pm, flexible, 20-25 hours per week
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range TBD Based Upon Qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume
Optional Documents Cover Letter
Auto req ID
435870BR
Minimum Education Required
Associates
Job_Category
Administrative and Support Services
City*
Pittsburgh
State*
Pennsylvania
Job Code
Administrative_Assistant Clerical
Affiliate Sponsor
Pitt
On behalf of VetJobs/MilitarySpouseJobs, thank you for your interest. We are assisting our partnering company, listed below, with this position. It is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow for next steps.
This position will support UPMC Hillman Cancer Center Volunteer and Community Services Department and Ground Floor operations in an administrative capacity.
Applicants should have skills to work both as part of a team and in an independent manner. This role provides support to the overall success of the department with volunteer onboarding paperwork and recordkeeping. Additionally, this position will be required to guide and direct patients and visitors to the facility. This position has regular interactions with volunteers, employees, and patients and thus must be able to function professionally and confidentially in a healthcare office environment.
The ideal candidate has at least one year of related office work experience. Knowledge and experience of using Word, Excel, Microsoft Teams, Outlook is a must. Excellent communication skills (oral and written) are required.
Duties Include
Schedules meetings/interviews with volunteer applicants and manages calendars in coordination with others; provides logistical support as needed.
Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails; supports information desk and resource center coverage as needed in administrative capacity.
Works with the team to identify departmental improvements for efficiency and accuracy; participates in the programmatic development changes as needed.
Prepares volunteer files upon start and monitors for annual requirement completion; ensures confidentiality of sensitive information and materials.
Performs a variety of clerical duties, including updating content on department website, filing paperwork, and data entry.
The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.
Job Summary
Performs administrative assistant support work of moderate complexity.
Essential Functions
Performs administrative assistant support work of reasonable complexity.
Physical Effort
Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category Part-time regular
Job Classification Staff.Administrative Assistant II
Job Family Administrative Support
Job Sub-Family Clerical
Campus Pittsburgh
Minimum Education Level Required Associate's Degree
Minimum Years of Experience Required 3
Will this position accept substitution in lieu of education or experience? No
Work Schedule Monday - Friday, 8:00am - 4:30pm, flexible, 20-25 hours per week
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range TBD Based Upon Qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume
Optional Documents Cover Letter
Auto req ID
435870BR
Minimum Education Required
Associates
Job_Category
Administrative and Support Services
City*
Pittsburgh
State*
Pennsylvania
Job Code
Administrative_Assistant Clerical
Affiliate Sponsor
Pitt
